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2022-116
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2022-116
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Last modified
6/27/2022 11:31:05 AM
Creation date
6/27/2022 11:29:59 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
06/14/2022
Control Number
2022-116
Agenda Item Number
8.J.
Entity Name
Florida Department of Transportation (FDOT)
Subject
Transportation Regional Incentive Program Agreement for
CEI and Construction of 66 th Avenue from 69 th Street to CR-510/85th Street
Document Relationships
2022-032
(Cover Page)
Path:
\Resolutions\2020's\2022
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DocuSign Envelope ID: 544A6C99-6080-4485-A93B-5BEB86A03FB3 <br />STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-60 <br />STATE -FUNDED GRANT AGREEMENT PROGRAMMANAOEMENT <br />os/21 <br />iii. Department approval of the Project scope and budget at the time appropriation authority becomes <br />available. <br />7. Compensation and Payment: <br />a. The Department shall reimburse the Recipient for costs incurred to perform services described in the <br />Project Description and Responsibilities in Exhibit "A", and as set forth in the Schedule of Financial <br />Assistance in Exhibit "B". <br />b. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable <br />must specify the required minimum level of service to be performed and the criteria for evaluating successful <br />completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described <br />more fully in Exhibit "A", Project Description and Responsibilities. Any changes to the deliverables shall <br />require an amendment executed by both parties. <br />c. Invoices shall be submitted no more often than monthly and no less than quarterly by the Recipient in detail <br />sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable and verifiable <br />deliverables as established in Exhibit "A". Deliverables and costs incurred must be received and approved <br />by the Department prior to reimbursements. Requests for reimbursement by the Recipient shall include an <br />invoice, progress report and supporting documentation for the period of services being billed that are <br />acceptable to the Department. The Recipient shall use the format for the invoice and progress report that <br />is approved by the Department. <br />d. Supporting documentation must establish that the deliverables were received and accepted in writing by <br />the Recipient and must also establish that the required minimum standards or level of service to be <br />performed based on the criteria for evaluating successful completion as specified in Exhibit "A" has been <br />met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts <br />or vouchers evidencing in proper detail the nature and propriety of charges as described in Exhibit "F", <br />Contract Payment Requirements. <br />e. Travel expenses are not compensable under this Agreement. <br />f. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance <br />payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, <br />Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes. <br />If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall <br />notify the Recipient of the deficiency to be corrected, which correction shall be made within a time -frame to <br />be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department, <br />provide the Department with a corrective action plan describing how the Recipient will address all issues of <br />contract non-performance, unacceptable performance, failure to meet the minimum performance levels, <br />deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the <br />Department, the Recipient will not be reimbursed to the extent of the non-performance. The Recipient will <br />not be reimbursed until the Recipient resolves the deficiency. If the deficiency is subsequently resolved, the <br />Recipient may bill the Department for the unpaid reimbursement request(s) during the next billing period. If <br />the Recipient is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's <br />term. <br />Recipients receiving financial assistance from the Department should be aware of the following time <br />frames. Inspection and approval of deliverables and costs incurred shall take no longer than 20 days <br />from the Department's receipt of the invoice. The Department has 20 days to deliver a request for <br />payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of <br />the date the invoice is received or the deliverables and costs incurred are received, inspected, and <br />approved. <br />If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant <br />to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the <br />Recipient. Interest penalties of less than one (1) dollar will not be enforced unless the Recipient requests <br />Page 3 of 14 <br />
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