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BOOK 96 PnE 669 SEBASTIAN WATER PROTECT, PHASE I The Board reviewed a Memorandum of November 14, 1995: DATE: November 14, 1995 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. P DIRECTOR OF UT VICES PREPARED WILLIAM F. MC AND STAFFED CAPITAL PROJE INEER BY: _DEPARTMENT OF UTILITY SERVICES SUBJECT: SEBASTIAN WATER PROJECT, PHASE I INDIAN RIVER COUNTY PROJECT NO. UW -95 -28 -DS BACKGROUND On September 29, 1995, Indian River County assumed ownership of the - Sebastian Utility system. Per the purchase agreement, assessed water line projects are to be constructed throughout the Sebastian Highlands area over the next five years. The schedule for Phase I, which contains approximately 23 miles of water line, is to be completed in less than eighteen (18) months. On October 11, 1995, at the City Council meeting, the City of Sebastian selected Masteller & Moler, Inc., as the Engineer for these projects and all utility work within the City (See attached copy of letter and minutes of meeting). The staff of the Department of Utility Services has completed negotiations with Masteller & Moler, Inc., for engineering services and is ready to begin the project. (Please see the attached Work Authorizations for further details) ANALYSIS The preliminary, estimated construction cost is $2,900,000.00 with the engineering fees as follows: Design, Permitting, Etc. $137,000.00 Project Inspection $ 42,000.00 Assessment $ 15,400.00 Survey $ 72,500.00 ** Contingency 1s__10.000-00 Total $276,900.00 ** To be authorized by the Utility Director as needed. This fee is in line with other recent projects of this size, with an engineering fee (exclusive of contingency and a8sessment) of $251,500.00 or 8.62% of the construction cost. Funding for this project will be from an assessment bond issue. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners approve this project as presented. Commissioner Adams questioned the assessment figure of $15,400 and wondered if staff could not do this portion. Director Pinto responded that staff does part of it but that this assessment roll is set up in the community of Sebastian. The project engineer establishes the assessment district and staff handles the assessment processing. The assessment resolutions will be approved through the City of Sebastian. Commissioner Adams was still unsure why this could not be done in-house, and Director Pinto explained that this is .a very large project involving 2-3,000 parcels which staff could not handle in- house. NOVEMBER 21, 1995 RM