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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: June 27, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Sole Source Designation Requests and Utilization Update <br />BACKGROUND: <br />Many of the key pieces of equipment utilized throughout the County are specialized due to facility <br />design and/or are standardized for consistency of operations. Many of these items are identified <br />as sole brand or sole source, as they are only available from the manufacturer, or one of the <br />manufacturer's authorized distributors. <br />ANALYSIS: <br />Staff have identified additional sole source items that should be added, and several items <br />previously designated as sole source are due for review and renewal by the Board. Current memos <br />from each manufacturer describing their sole source for our purposes are on file in the Purchasing <br />Division. <br />The full list of Board -designated sole source vendors is attached, and includes the current requests <br />for renewals and new designations, as well as the other active designations. There are currently 93 <br />active designations, with 15 of those requested for renewal. <br />As requested by (then) Vice Chairman O'Bryan on April 13, 2021, staff has been tracking the sole <br />source expenditures for each of the previously -approved sole source items and services, with <br />those amounts provided in the far right column. The total expenditure on sole source designated <br />expenditures since April 1, 2021, including many small purchases that fall within the Purchasing <br />Manager's authority, is $12,040,985. The total three-year estimated expenditure on sole source <br />items, for those designation requests that provided an estimate, is $25,395,644. <br />Many of the higher -than estimated items and services are due to more repairs needed than <br />anticipated, as equipment fails. <br />SOURCE OF FUNDS: <br />Funds for purchases and repairs will vary depending on the department, item use and location. <br />50 <br />