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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: May 3, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Sole Source Designation Requests <br />BACKGROUND: <br />Many of the key pieces of equipment utilized throughout the County are specialized due to <br />facility design and/or are standardized for consistency of operations. Many of these items are <br />identified as sole brand or sole source, as they are only available from the manufacturer, or one <br />of the manufacturer's authorized distributors. <br />►.1Ir.11WMkc <br />Utilities staff have identified additional sole source items to be added. Backup memos from <br />each manufacturer describing their sole source for our purposes are on file in the Purchasing <br />Division. <br />As requested by (then) Vice Chairman O'Bryan on April 13, 2021, staff has been tracking the <br />sole source expenditures for each of the previously -approved vendors. The full list of Board - <br />designated and requested sole source vendors will be presented to the Board no later than July <br />12, 2022, as many of the designations expire on July 18, 2022. This list will be presented under <br />departmental matters, and will include the spend per sole source item. <br />SOURCE OF FUNDS: <br />Funds for these purchases and repairs will vary depending on the department, item use and <br />location. <br />RECOMMENDATION: <br />Staff recommends the Board of County Commissioners declare the items listed on the following <br />table as sole source for a three-year period, and authorize the Purchasing Division to issue <br />purchase orders in lieu of formal bids or quotes, and as funding is approved by the Budget <br />Department. <br />24 <br />