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I o <br />CONSENT <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: June 1, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Second Extension and First Amendment to Agreement for Asphalt Paving <br />and Resurfacing (2020042) <br />BACKGROUND: <br />On June 23, 2020, the Board awarded annual bid 2020042 to C.W. Roberts Contracting, Inc. <br />("CWR") for asphalt paving and resurfacing services. The work includes materials, equipment, <br />labor and Maintenance of Traffic (MOT) required to complete the work as requested by the Road <br />and Bridge Division under the pavement management program. <br />The initial term of award was July 2, 2020 through July 1, 2021, with two one-year renewals <br />available. The first renewal was executed by the Purchasing Manager, as authorized by the Board, <br />effective July 2, 2021. A formal agreement to facilitate the use of federal funds for projects was <br />approved by the Board on October 5, 2021, with no impact to the term of the award. <br />CWR has agreed to the final extension to the agreement, for the period July 2, 2022 through July 1, <br />2023, as long as an escalation in contract pricing is accepted. <br />ANALYSIS: <br />Staff reviewed the requested increase in pricing, including the supporting evidence supplied by <br />CWR, and also considered the Florida Department of Transportation's (FDOT) Fuel and Bituminous <br />Average Price Index. Staff has determined the requested price increases to be appropriate in the <br />current market. <br />The average overall item price increase requested by CWR is 26.55%, which is significantly lower <br />than the change in FDOT indexes, and appears reasonable in consideration of the other material <br />price increases documented in CWR's escalation reauest. <br />Item <br />Price at time of Bid per <br />FDOT Index <br />May 2022 Price Percent Change <br />per FDOT Index <br />Asphalt <br />$1.9079/gal <br />$3.0102/gal 57.78% <br />Diesel Fuel for Asphalt <br />$1.7543/gal <br />$4.6665/gal 166% <br />