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CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: June 3, 2022 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Authorization of Interstate Cooperation Contract (ICC) with the State of Texas BACKGROUND: In 2017, the Building Division began a phased project to convert property and structure records dating back to the early 1900s from microfiche, paper plans and index cards to electronic files. The first phase was completed by OSAM (a wholly-owned subsidiary of DataBank IMX (Databank)) under a General Services Administration (GSA) Contract (Number GS-35F0057AA), and a formal agreement between the parties for the work under that contract in the amount of $119,734.83 was approved by the Board on July 11, 2017. EVALUATION The Building Division was pleased with the work completed by DataBank, and would like to use them for the next phases of the work. The GSA contract has since expired, and the term of the formal agreement with DataBank was one year. DataBank was awarded a contract for "Enterprise Content Management" with the Texas Department of Information Resources (DIR), which allows other governmental agencies to utilize its agreements after execution of an Interstate Cooperation Contract (ICC). DIR contracts are primarily information technology (IT) related, and there may be other contracts staff may wish to utilize, in addition to the DataBank agreement. FUNDING/BUDGET AMENDMENT: The Building Division plans to spend $41,863.21 during the current fiscal year on the conversions, and has requested $87,622.89 for the upcoming fiscal year. Funding for the current year will come from a budget amendment from Cash Forward /Oct 1St to Building Department/ Other Contractual Services, Acct# 44123324-033490 3