Laserfiche WebLink
CRTIFICATIOPI ON BAST Pf\GE <br />J.R. Si1ITH, CLERK <br />All travelers are allowed: The authorized per diem for each day of travel; or, <br />If actual expenses exceed the allowable per diem, the amount allowed for meals as provided in <br />s. 112.061(6) (b), F.S., plus actual expenses for lodging at a single occupancy rate. <br />Per diem shall be calculated using four six -hour periods (quarters) beginning at midnight for Class A or <br />when travel begins for Class B travel. Travelers may only switch from actual to per diem while on Class A <br />travel on a midnight -to -midnight basis. A traveler on Class A or B travel who elects to be reimbursed on a <br />per diem basis is allowed $20.00 for each quarter from the time of departure until the time of return. <br />Reimbursement for Meal Allowances That Exceed the State Rates <br />The Division shall not reimburse for any meal allowance that exceeds $6 for breakfast, $11 for lunch, or <br />$19 for dinner unless: <br />For counties — the requirements of section 112.061(14), Florida Statutes, are satisfied. <br />The costs do not exceed charges normally allowed by the Recipient in its regular operations as <br />the result of the Recipient's written travel policy (in other words, the reimbursement rates apply <br />uniformly to all travel by the Recipient); and, <br />The costs do not exceed the reimbursement rates established by the United States General <br />Services Administration ("GSA") for that locale (see https://www.gsa.gov/portal/content/l04877). <br />Hotel Accommodations <br />• A traveler may not claim per diem or lodging reimbursement for overnight travel within 50 miles <br />(one-way) of his or her headquarters or residence unless the circumstances necessitating the <br />overnight stay are fully explained by the traveler and approved by the Division. <br />• Absent prior approval from the Division, the cost of any hotel accommodation shall not exceed <br />$150 per night. <br />Training Costs Supporting Documentation <br />• Copies of contracts or agreements with consultants providing services; <br />• Copies of invoices, receipts and cancelled checks, credit card statements and bank statements <br />for proof of payment. <br />• Copies of the agenda, certificates and/or sign in sheets (if using prepopulated sign in sheets they <br />must be certified by the Emergency Management Director or Lead Instructor verifying <br />attendance). <br />For travel and conferences related to EMPG activities: <br />Copies of all receipts must be submitted (i.e., airfare, proof of mileage, toll receipts, hotel receipts, <br />car rental receipts, etc.) Receipts must be itemized and match the dates of travel/conference. <br />Copies of Conferences must be providing an agenda. Proof of payment is also required for all <br />travel and conferences. If the Sub -Recipient seeks reimbursement for travel costs that exceed <br />the amounts stated in section 112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and <br />$19 for dinner), then the Sub -Recipient must provide documentation that: The costs are <br />reasonable and do not exceed charges normally allowed by the Sub -Recipient in its regular <br />operations as a result of the Sub -Recipient 's written travel policy; and participation of the <br />individual in the travel is necessary to the Federal award. <br />E. EXERCISES <br />Exercises conducted with grant funds should test and evaluate performance towards meeting capability <br />targets established in a jurisdiction's THIRA for the core capabilities needed to address its greatest risks. <br />Exercise priorities should align to a current Integrated Preparedness Program (IPP) developed through an <br />annual Integrated Preparedness Program Workshop (IPPW). <br />Allowable Exercise -Related Costs <br />• Design, Develop, Conduct and Evaluate an Exercise. This includes costs related to planning, <br />meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and <br />42 <br />