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2022-178A
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Last modified
10/21/2022 10:24:14 AM
Creation date
10/21/2022 10:22:41 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
09/20/2022
Control Number
2022-178A
Agenda Item Number
8.I.
Entity Name
Stater of Florida, Division of Emergency Management
Subject
State Funded Agreement for Emergency Preparedness and Assistance Grant
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The Recipient can successfully complete an authorized course either by attending or by conducting that <br />course. <br />In order to receive payment for successfully attending a training course, the Recipient must <br />provide the Division with a certificate of completion; additionally, the Recipient must provide the <br />Division with all receipts that document the costs incurred by the Recipient in order to attend the <br />course. <br />• In order to receive payment for successfully conducting a course, the Recipient must provide the <br />Division with the course sign -in sheet. Additionally, the Recipient must provide the Division with <br />all receipts that document the costs incurred by the Recipient in order to conduct the course. <br />• In order to receive payment for successfully conducting a workshop, the recipient must provide <br />the Division with workshop sign -in sheets and materials used for workshop. Additionally, the <br />Recipient must provide the Division with all receipts that document the costs incurred by the <br />Recipient in order to conduct the workshop. <br />For training, the number of participants must be a minimum of fifteen (15) in order to justify the cost of <br />holding a course. For questions regarding adequate number of participants, please contact the Division <br />State Training Officer for course specific guidance. Unless the recipient receives advance written <br />approval from the State Training Officer for the number of participants, then the Division must reduce the <br />amount authorized for reimbursement on a pro -rata basis for any training with less than fifteen (15) <br />participants. <br />When conducting a training that shall include meals for the attendees, the recipient shall submit a request <br />for approval to the Division no later than twenty-five (25) days prior to the event to allow for both the <br />Division and the Department of Financial Services to review. The request for meals must be submitted on <br />letterhead and must include the date of exercise, agenda, number of attendees, and costs of meals. <br />Allowable training -related costs include the following: <br />• Develop, Deliver, and Evaluate Training. This includes costs related to administering the <br />training: planning, scheduling, facilities, materials and supplies, reproduction of materials, and <br />equipment. Training should provide the opportunity to demonstrate and validate skills learned, as <br />well as to identify any gaps in these skills. Any training or training gaps, including those for <br />children and individuals with disabilities or access and functional needs, should be identified in <br />the Integrated Preparedness Program (IPP) and addressed in the training cycle. States are <br />encouraged to use existing training rather than developing new courses. When developing new <br />courses states are encouraged to apply the Analyze, Design, Develop, Implement and Evaluate <br />(ADDIE) model for instruction design. <br />• Overtime and Backfill. The entire amount of overtime costs, including payments related to <br />backfilling personnel, which are the direct result of attendance at FEMA and/or approved training <br />courses and programs are allowable. These costs are allowed only to the extent the payment for <br />such services is in accordance with the policies of the state or unit(s) of local government and has <br />the approval of the state or FEMA, whichever is applicable. In no case is dual compensation <br />allowable. That is, an employee of a unit of government may not receive compensation from their <br />unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to <br />5:00 p.m.), even though such work may benefit both activities. <br />• Travel. Travel costs (e.g., airfare, mileage, per diem, and hotel) are allowable as expenses by <br />employees who are on travel status for official business related to approved training. <br />• Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part-time staff or <br />contractors/consultants may be hired to support direct training -related activities. Payment of <br />salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local <br />government and have the approval of the state or FEMA, whichever is applicable. <br />34 <br />
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