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OUTSIDE AGENCY FUNDING POLICY 2. Completed application packets and all additional documentation must be submitted to the Budget Office by May 1St in order to be considered for funding in the upcoming budget. The application packets can be seen in Attachments A and C to this document. The application includes a description of the countywide purpose for the funds requested, a listing of the organization's board of directors, salary information, and various financial forms. 4. Certain documentation is required from each agency in addition to the application packet as shown below. a. The agency's latest tax return (Form 990) Copy of the Letter of Determination of the agency's nonprofit status (section 501(c)(3) including Federal Identification Number). C. A statement of agency revenues and expenses for the most recent fiscal year. A balance sheet showing the assets, liabilities, and fund balances of the agency. e. Copy of the letter from the State of Florida verifying that the agency has complied with the registration requirements of Chapter 496, Florida Statutes, the Solicitations of Contributions Act. f. If the organization has an annual review, compilation, or audit completed by an independent certified public accountant, a copy must be submitted with the application. g. In accordance with this policy, if an agency received $100,000 or more from the County for the prior year, then the agency must have an audit completed by an independent certified public accountant at the end of the fiscal year for the agency. A copy of this audit must be submitted to the Indian River County Office of Management and Budget within 180 days after the end of the agency's fiscal year. The Budget Office may extend the 180 day audit submittal requirement, based upon a written request justifying the extension and if deemed to be in the best interest of the County. The extension will typically not exceed the three (3) months from the original due date. During a public meeting (typically scheduled in May), the Tourist Development Council (TDC) will review all applications for funding. At that meeting, the TDC will vote on and approve a recommended level of funding for each agency. The aggregate amount of funding approved for all agencies will equal total revenues for the Tourist Development Fund (Fund 119) as projected by the Office of Management & Budget. 6. Subsequent to the TDC meeting, the Office of Management & Budget will present the TDC recommendation to the Board of Commissioners for approval. The approved funding Initially Approved 2/19/02 Revision #1 Approved 11/3/2009 Revision 92 Approved 5/16/2017 Revision 93 Approved 3/15/2022 Revision #4 Approved 8/16/2022 12&e 8