Laserfiche WebLink
W <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: July 15, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Adoption of Modifications to the Purchasing Manual <br />BACKGROUND: <br />On July 17, 2018, the Board authorized the incorporation of the Purchasing Card Policy, administered by <br />the Office of Management and Budget, into the Purchasing Manual. The Budget Director has proposed <br />changes to the Purchasing Card Policy, and the County Administrator has approved them. Although the <br />County Administrator has authority to approve changes to the manual, staff presents the changes to the <br />Board and the public as a courtesy. The updated manual will be posted to the County web site for easy <br />access. <br />nicri mrinti• <br />The primary modification to the policy is the authorization for an individual in each department to have <br />a Purchasing Card specifically for the purpose of travel, or Travel P -Card. This individual will be able to <br />book hotel rooms for departmental staff after the planned travel has been approved in accordance with <br />Section 401.1 of the Administrative Manual (Travel Policy). A $5,000 monthly limit is established on each <br />issued Travel P -Card, and the card may only be used for hotels. <br />Another change to the policy was the clarification of the process to request new or changes to P -Cards. <br />RECOMMENDATION <br />Staff recommends the Board note its concurrence with the changes approved by the County <br />Administrator. <br />ATTACHMENTS: <br />Proposed Changes to Section 9 of the Purchasing Manual <br />•• <br />