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ARTICLE 4 PROJECT AND PUBLIC RECORDS COMPLIANCE <br />4.1. Applicant covenants to maintain complete and accurate project records; building inspection and <br />site monitoring reports; and any other documentation necessary or required to assure compliance <br />with this Agreement (the foregoing herein collectively "Records"); and to retain all such Records for <br />five years after the Certificate of Occupancy is issued for the last new rental housing unit constructed <br />under this Agreement. The applicant shall maintain and retain, at its usual place of business, all <br />required Records to demonstrate compliance with this Agreement and the County's Local Housing <br />Assistance Plan. Records must be kept for each Lot; Property; and each household assisted to <br />demonstrate that each household assisted is in compliance with County's Local Housing Assistance <br />Plan. <br />4.2 Public Record Compliance <br />A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. Coalition for <br />Attainable Homes, Inc. shall comply with Florida's Public Records Law. Specifically, Coalition for <br />Attainable Homes shall: <br />(1) Keep and maintain public records required by the County to perform the service. <br />(2) Upon request from the County's Custodian of Public Records, provide the County with a copy <br />of the requested records or allow the records to be inspected or copied within a reasonable time at <br />a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. <br />(3) Ensure that public records that are exempt or confidential and exempt from public records <br />disclosure requirements are not disclosed except as authorized by law for the duration of the <br />contract term and following completion of the contract if Coalition for Attainable Homes, Inc. does <br />not transfer the records to the County. <br />(4) Upon completion of the contract, transfer, at no cost, to the County all public records in <br />possession of Coalition for Attainable Homes, Inc. or keep and maintain public records required by <br />the County to perform the service. If Coalition for Attainable Homes, Inc. transfers all public records <br />to the County upon completion of the contract, Coalition for Attainable Homes, Inc. shall destroy any <br />duplicate public records that are exempt or confidential and exempt from public records disclosure <br />requirements. If Coalition for Attainable Homes, Inc. keeps and maintains public records upon <br />crompletion of the contract, Coalition for Attainable Homes, Inc. shall meet all applicable <br />requirements for retaining public records. All records stored electronically must be provided to the <br />County, upon request from the Custodian of Public Records, in a format that is compatible with the <br />information technology systems of the County. <br />B. IT IS THE APPLICANT'S DUTY TO PROVIDE PUBLIC RECORDS <br />RELATING TO THIS CONTRACT. IF THE APPLICANT HAS QUESTIONS <br />REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, <br />CONTACT, THE CUSTODIAN OF PUBLIC RECORDS AT: <br />(772) 226-1424 <br />publicrecordsCcDircgov.com <br />Indian River County Office of the County Attorney <br />1801 27th Street <br />Vero Beach, FL 32960 <br />C'\Users\cbalter\Desktop\Agreement with Coalition Surplus Lots.docx <br />