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2022-067N
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Last modified
11/22/2022 12:42:10 PM
Creation date
11/22/2022 12:31:25 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Grant
Approved Date
04/05/2022
Control Number
2022-067N
Agenda Item Number
8.M.
Entity Name
Indian River County Healthy Start Coalition
Subject
Indian River County Grant Contract for
Babies & Beyond, Doula Services, Coordinated Intake & Referral,
Parents as Teachers, Healthy Families and Peace
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• Thirty-eight thousand dollars ($38,000) — Healthy Families <br />• Forty thousand dollars ($40,000) — PEACE <br />The County agrees to reimburse the Recipient from such Grant funds for actual documented <br />costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement <br />requests may be made no more frequently than monthly. Each reimbursement request shall <br />contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and <br />incorporated herein by this reference. All reimbursement requests are subject to audit by the <br />County. In addition, the County may require additional documentation of expenditures, as it <br />deems appropriate. <br />5. Additional Obligations of Recipient. <br />5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard <br />the Grant. In addition, the Recipient shall maintain adequate records fully to document the <br />use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The <br />County shall have access to all books, records, and documents as required in this Section for <br />the purpose of inspection or audit during normal business hours at the County's expense, <br />upon five (5) days prior written notice. <br />5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, <br />state, and local laws, rules, and regulations. <br />5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, <br />Performance Reports to the Human Services Department of the County within fifteen (15) <br />business days following: December 31, March 31, June 30, and September 30. These reports <br />should include but not limited to the number of unduplicated children served during the quarter, <br />and the progress the agency has made toward meeting their goals and objectives as they stated <br />in their RFP response. <br />5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian <br />River County government funding sources, the Recipient is required to have an audit completed <br />by an independent certified public accountant at the end of the Recipient's fiscal year. Within <br />180 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the <br />Indian River County Office of Management and Budget. The fiscal year will be as reported on <br />the application for funding, and the Recipient agrees to notify the County prior to any change in <br />the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding <br />to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has <br />not been submitted by May 1. <br />5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from <br />their independent auditor, such qualified opinion shall immediately be provided to the Indian <br />River County Office of Management and Budget. The qualified opinion shall thereupon be <br />reported to the Board of County Commissioners and funding under this Contract will cease <br />immediately. The foregoing termination right is in addition to any other right of the County to <br />terminate this Contract. <br />5.4.2 The Indian River County Office of Management and Budget reserves the right at any time <br />to send a letter to the Recipient requesting clarification if there are any questions regarding a <br />part of the financial statements, audit comments, or notes. <br />5.5 Insurance Requirements. Recipient shall, no later than October 1, 2022, provide to the Indian <br />River County Risk Management Division a certificate or certificates issued by an insurer or <br />insurers authorized to conduct business in Florida that is rated not less than category A-: VII by <br />
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