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M <br />CONSENT <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: September 13, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Management and Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Second Extension and Amendment to Annual Bid 2021003 for <br />Telecommunication Systems Equipment, Material, Supplies, Maintenance <br />and Installation <br />BACKGROUND: <br />On November 17, 2020, the Board of County Commissioners awarded Bid 2021003 for <br />Telecommunication Systems Equipment, Material, Supplies, Maintenance and Installation to the <br />two responsive and responsible vendors who submitted a bid (Gerelcom and PCS). The awards <br />were for one year, with two one-year renewals available. On September 14, 2021, the Board <br />approved the First Extensions and Amendments, which added E -verify requirements to the <br />agreement, but did not include a change to pricing. <br />Information Technology (IT) has been satisfied with the services provided by each of the two firms <br />and requested execution of the second extension and amendment of each agreement. Both firms <br />indicated pricing increases were necessary as part of the extension. Gerelcom requested an increase <br />to the pricing for six items. PCS requested significant changes to all items, which the department <br />does not feel is justifiable. Additional negotiations between the department and PCS did not lead to <br />a reasonable increase to pricing, therefore, the department is electing not to renew the PCS <br />agreement. The second extension and amendment to the Gerelcom agreement includes changes to <br />match language in the current version of 2 C.F.R. <br />FUNDING <br />The funding for work performed under this extension is included in the Telecommunications <br />Division FY22/23 Budget under GL 50524113-033190. <br />Item <br />Description <br />Unit <br />Original <br />Updated <br />Increase <br />Price <br />Price <br />% <br />630 -6 -12 -db <br />Directional Bore, 2" HDPE F&I <br />LF <br />$15 <br />$19 <br />26.7% <br />630 -6 -14 -db <br />Directional Bore, 2" HDPE, Special <br />LF <br />$19 <br />$23 <br />21.1% <br />Conditions F& <br />635-8-232 <br />Handhold, Composite 24"06"x24" <br />EA <br />$800 <br />$900 <br />12.5% <br />W/Lid F& <br />635-8-232TR <br />Handhold, Composite 24"06"x24" <br />EA <br />$850 <br />$950 <br />11.8% <br />W/Lid Traffic Rated F& <br />5 <br />