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CONSENT AGENDA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: December 8, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Waiver of Requirement for Bids to Procure Material for Road Base <br />Material <br />BACKGROUND: <br />As directed by the Board and County Administrator, Public Works Department's Road & <br />Bridge Division maintains 250 miles of unpaved roadways throughout the county. This <br />work requires the purchase, delivery, and placement of stabilized material to ensure <br />that the roadways are passable. Stabilized material is purchased from Blue Goose, <br />Stewart, and Wild Turkey mines, as appropriate, based on location in relation to the <br />roads being maintained, and availability of a suitable product. Materials are typically <br />picked up from the mines with Road and Bridge dump trucks. <br />Staff is currently preparing an invitation to bid to establish fixed pricing for the product, <br />and to facilitate sufficient budget appropriation for the materials for FY 2023/2024, but <br />requires a waiver of the bid requirements in the interim, as the total amount spent on <br />this material is anticipated to exceed the County Administrator's $75,000 authority. <br />DISCUSSION <br />Staff anticipates expenditures of up to $300,000 for stabilizer in the current fiscal year. <br />Blue Goose has typically had the most material available, and is the closest mine to the <br />north county and Fellsmere dirt roads under maintenance. Stewart is closer for South <br />County Work and is used when stabilizer is available. Wild Turkey is used for road base <br />material when needed, and is used for stabilizer when available. <br />D <br />