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Indian River County Purchasing Manual —Effective August 16December 20, 2022 applicable regulations, guidelines and standards. Any person who believes their rights have been violated should report such discrimination to the County's Title VI/Nondiscrimination Coordinator through the office of the County Attorney. O. Ethics and Conflict of Interest. All County employees involved in any part of the procurement process are required to act in an ethical manner. Local policies, including disciplinary action for violations, addressing such practices may be found in the Administrative Policy Manual, AM -806.1, Conflicts of Interest/Ethics Code 104.06 (which supplements the requirements of F.S. Chapter 112) and County Code Section 105.08 — Disclosure of Relationships. In addition to civil penalties imposed by state or federal authorities, violation of these practices will be evaluated in accordance with the disciplinary procedure provided in AM -807.1. P. Projects Involving Federal Funding. When a procurement involves federal assistance-$* the expenditure of federal funds, or federal grant funds for a pass-through agency (such as Florida Department of Emergency Management and the Florida Department of Law Enforcement), the procurement and any resulting contract shall be conducted in accordance with any mandatory applicable federal laws and regulations, including 2 C.F.R. §200.317 through 327. Departments are responsible for defining funding sources when requesting a bid number or entering a requisition. Key items of note in relation to 2 C.F.R. include: 1. Departments shall avoid acquisition of unnecessary or duplicative items, with consideration given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. 2. Geograohical preference may not be considered for work under 2 C.F.R. §200.319. Q. Cone of Silence. Potential bidders/respondents and their agents must not communicate in any way with the Board of Commissioners, County Administrator or any County staff other than Purchasing personnel in reference or relation to a solicitation. This restriction is effective from the time of bid advertisement/release until the Board of County Commissioners meets to authorize award. Such communication may result in disqualification. R. Domestic Preference. To the extent practical, as determined by the Department Director and Purchasing Manager, a preference will be given to items produced in the U.S.A. All U.S. Flags purchased for display at County facilities shall be Made in the U.S.A. S. Alternate Proiect Delivery Methods. When appropriate and authorized under local, state and federal law, delivery methods such as iob order contracting (JOC) and design - build may be utilized. 1.4 PURCHASING DEFINITIONS 4 13