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S. COMPETITIVE SELECTION — RFP/RFQ
<br />5.1 REQUEST FOR PROPOSAL (RFP)
<br />If it is not practical or advantageous to procure any specific commodity or service by competitive
<br />sealed bidding, a request for proposals may be used.
<br />A. RFP Process. An RFP is characterized by a description of the desired objective and
<br />a statement of evaluation criteria. It must include a clear description of the need for the goods or
<br />services being procured. RFPs may include a request for price, to be considered in accordance with
<br />the evaluation criteria. Except as modified by applicable law or this manual, RFPs shall be
<br />advertised, received, opened and processed, and shall be corrected, withdrawn and cancelled, in
<br />the same manner as bids discussed in section 4.
<br />1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
<br />relative importance of each evaluation criterion, including price, if applicable. Only criteria
<br />set forth in the request may be used to evaluate the proposals submitted.
<br />2. Selection Committee ("Committee"). After the RFP has been issued, a
<br />Committee shall be appointed by the County Administrator. The Committee shall be
<br />comprised of not less than three and not m F^ than seven members. A majority of
<br />members shall constitute a quorum.
<br />3. Review of Proposals. The Committee shall review all proposals submitted in
<br />response to the RFP, and shall make a recommendation for award, based upon the
<br />evaluation criteria.
<br />4. Non -Public Proceedings of the Committee. If the Committee (a) meets to
<br />discuss negotiation strategies, or (b) meets with a proposer for the purpose of hearing a
<br />presentation, conducting discussions and asking questions, or conducting negotiations,
<br />such meetings may, at the election of the County, be held in private; provided, however,
<br />that a complete recording shall be made of any non-public portion of the meetings, and no
<br />portion of the non-public meetings shall be held "off the record." The recording of the
<br />non-public portion of the meetings shall be considered a public record, under chapter 119,
<br />Florida Statutes, which is exempt from production to the public until such time as the
<br />County provides notice of an intended decision, or until 30 days after opening of the
<br />proposals, whichever occurs earlier.
<br />5. Negotiation of Proposals. The County may negotiate with any proposer to
<br />revise, value engineer, etc any proposal, provided the revisions do not amount to a
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<br />BOARD OF COUNTY COMMISSIONERS
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<br />INDIAN RIVER COUNTY, FLORIDA
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<br />Purchasing Policies and Procedures
<br />Manual Updated Augus December 20, 2022
<br />S. COMPETITIVE SELECTION — RFP/RFQ
<br />5.1 REQUEST FOR PROPOSAL (RFP)
<br />If it is not practical or advantageous to procure any specific commodity or service by competitive
<br />sealed bidding, a request for proposals may be used.
<br />A. RFP Process. An RFP is characterized by a description of the desired objective and
<br />a statement of evaluation criteria. It must include a clear description of the need for the goods or
<br />services being procured. RFPs may include a request for price, to be considered in accordance with
<br />the evaluation criteria. Except as modified by applicable law or this manual, RFPs shall be
<br />advertised, received, opened and processed, and shall be corrected, withdrawn and cancelled, in
<br />the same manner as bids discussed in section 4.
<br />1. Evaluation Criteria. The RFP shall state the evaluation criteria and the
<br />relative importance of each evaluation criterion, including price, if applicable. Only criteria
<br />set forth in the request may be used to evaluate the proposals submitted.
<br />2. Selection Committee ("Committee"). After the RFP has been issued, a
<br />Committee shall be appointed by the County Administrator. The Committee shall be
<br />comprised of not less than three and not m F^ than seven members. A majority of
<br />members shall constitute a quorum.
<br />3. Review of Proposals. The Committee shall review all proposals submitted in
<br />response to the RFP, and shall make a recommendation for award, based upon the
<br />evaluation criteria.
<br />4. Non -Public Proceedings of the Committee. If the Committee (a) meets to
<br />discuss negotiation strategies, or (b) meets with a proposer for the purpose of hearing a
<br />presentation, conducting discussions and asking questions, or conducting negotiations,
<br />such meetings may, at the election of the County, be held in private; provided, however,
<br />that a complete recording shall be made of any non-public portion of the meetings, and no
<br />portion of the non-public meetings shall be held "off the record." The recording of the
<br />non-public portion of the meetings shall be considered a public record, under chapter 119,
<br />Florida Statutes, which is exempt from production to the public until such time as the
<br />County provides notice of an intended decision, or until 30 days after opening of the
<br />proposals, whichever occurs earlier.
<br />5. Negotiation of Proposals. The County may negotiate with any proposer to
<br />revise, value engineer, etc any proposal, provided the revisions do not amount to a
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