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F, BOOK 97 PAGE 558 the reports so that they may gain a better understanding of any part of the report or audit. He asked if there were any questions. Commissioner Eggert had two questions. She asked if there was anything in the Management Comments that he needed to expand upon, and Mr. Harris referred to and elucidated on the Status of Prior Year Comments and Current Year Comments found on page 235 and the responses thereto. Beer i Hams j Toombs j Elam & NkAlpm The Honorable County Commissioners Indian River County, Florida Management Comments September 30, 1995 Page Three All comments in the prior year management letter have been sufficiently implemented or otherwise resolved to our satisfaction except for the following: The Purchasing Department has their own purchasing package which is incompatible with the rest of the County's financial applications and requires considerable time from the Clerk's Data Processing Department to transfer data to and from the PC network to the Clerk's mini -computer. We recommend that the Purchasing Department explore all possible avenues to utilize existing hardware and software to meet its needs, thereby providing for more efficient operations. The County does not have a written policy which prohibits expending grant proceeds for partisan political activities. We recommend that the County establish a written policy which prohibits the use of grant funds for any political purposes. All employees should be made aware of this policy through written notice. Utility accounts receivable and utility deposits have not been reconciled between the detail and the general ledger. We recommend that the Utility Department review and_ reconcile these balances on a monthly basis. As per Florida Statute 274.05/274.06, Disposition of Surplus Property, the County needs to advertise the information regarding the items to be sold at public auction by Tampa Machinery in the local paper. March 19, 1996 18 _I