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FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM'N Grants Accountability Policy I. Purpose and Applicability This grants accountability policy establishes uniform guide- lines and procedures to be utilized in accounting for grant funds disbursed by the Department of Natural Resources under the Florida Recreation Development Assici-nnce Program- it cats forth Principles for determining eligible program costs, supportirg.documentation, minimum reporting requirements and applies to all project sponsors receiving funds through the program. waiver or modification of the eligible costs, supporting documentation or reporting requirements may be made by the Department's Executive Director, or his designee, provided that the approval for any such changes shall be evidenced by an appropriate provi?ion in the project agreement, or amendment -thereto. II. Disbursement of funds Grant funds shall be disbursed by the Department directly to project sponsors in accordance with good cash management principles, on a reimbursement basis, and in no more than throe installments. The Department shall retain ten percent (lo%) of its obligation until final completion and approval of the project. The retainage may be modified or waived with justification and formal approval by Depart- ment personnel who are authorized to execute the project agreement or amendment:,. i:7:I. Contract Classification IV Program project agreements are defined as Actual Cost contracts whereby project sponsors are reimbursed for a specified portion of eligible project costs incurred in accomplishing the project required by the Department. Purchases of. Goods and/or Services All purchases of goods and/or services for the accomplishment of the project shall be negotiated, at a minimum, in accordance with the provisions of Chapter 287, Part I, Florida Statutes and related Rules of the Florida Administrative Code in effect at the time such pur- chases are made except that single source or emergency purchases shall be subject to authorization by the Department's project administrator in lieu of the Department of General Services. V. Eligible Costs, Supporting Documentation and Billing Guidelines (a) Eligible Costs - To be eligible for reimbursement under the program, costs must be necessary and reasonable for the effective and efficient accomplishment of the project and be directly May 14, 1982 Page 1 of to .