4/9/1996 - Laserfiche WebLink

Home Browse Search

BOOK ON MOTION by Commissioner Eggert, SECONDED by Commissioner Macht, the Board unanimously approved Donna J. Skinner to represent Indian River County Child Care Association on the Children's Services Advisory Committee, as requested. 97 PACEAT G. York Rooftop Air Conditioning Units - "Sole Brand" Designation The Board reviewed a Memorandum of March 29, 1996: DATE: MARCH 21,1996 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FJKOM- : H.1'. "S07NNr DEAN, DIRECfOk ' DEPARTAI ENT OF GENERAL S=w SUBJECT: ROOFTOP AIR-CONDITIONING UNITS - SOLE BRAND BACKGROUND: There are approximately twenty rooftop air conditioning -units installed on County Buildings. Over the years staff is required to replace these units on a regular basis as they fail. With our preventative maintenance program along with historical data on these and other type units, staff has initiated and budgeted a replacement program which has proven successful. Being a governmental unit, we can purchase air-conditioning units directly from a distributor rather than from a vendor. Which means a better price and service at the time of need The cost for a rooftop unit directly from the area distributor range from three to five thousand dollars depending on size required Experience has proven that York brand units have a longer life than other brand units with our type application Ferguson Enterprises in Orlando is the York factory distributor in our area. In the past they have been less expensive and very cooperative in meeting our needs. Unlike any other distributor in our areathey have their own delivery truck which provides a delivery service that meets our time requirements. This enables us to properly schedule people, cranes and other necessities in order to complete a job in a timely manner with less expense. ANALYSIS: At this time we intend to replace five units at the jail which have deteriorated to a point where the cost of maintenance cannot be justified Total cost for purchase is in excess of $19,000, which is over the threshold for bidding. This expense was anticipated and budgeted for during the 1995-96 fiscal year. However, since we are buying only York and purchasing directly from the area distributor, there would be only one bid from the area distributor should the bid process be used. The Indian River County Purchasing Manual, Section 3.7 allows for "Sole Brand" designation and procurement by the Board of County Commissioners under certain circumstances. Staff feels the circumstances stated above are justification and in the best interest of the County. RECOMMENDATION: It is requested the Board designate York brand rooftop air conditioners as Sole Brand, and authorize the purchase of such units as required, in accordance with Indian River County Purchasing Manual. 20 April 9, 1996