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vF*ro <br />* * RENTAL CONTRACT INDIAN RIVER COUNTY <br />INTERGENERATIONAL <br />OR[OQ' RECREATION CENTER <br />E V E N T V E N U E <br />Exhibit C <br />Indian River County <br />Parks & Recreation Department <br />iG Center General Rules & Regulations <br />1. Scheduling is conducted on a first come, first serve basis for open dates. Reservation dates are only <br />be secured and guaranteed with a minimum 25% Deposit Fee and fully executed license agreement. <br />Staff reserves the option to issue a placeholder agreement along with a minimum 25% Deposit Fee in <br />lieu of a fully executed license agreement which will secure the date pending a due diligence review. <br />Placeholder agreements shall automatically expire 90 days after the issued date and the reservation <br />forfeited unless the Applicant enters into a license agreement. <br />2. Permits for groups composed of minors will be issued only to adults who accept responsibility for <br />supervising them throughout the period of the permit. <br />3. Security Plan: <br />A. If applicable, events shall present a security plan to the Indian River County Sheriff's Office, <br />Division of Law Enforcement. Approval and sign off by the Division shall be a condition <br />precedent of the issuance of the Permit/license agreement. <br />B. Assigned Indian River County Sheriff's Deputy(s) must have arresting authority in Indian River <br />County. <br />C. Indian River County in consultation with the Indian River County Sheriff's Office will determine <br />the level of security of sworn law enforcement and emergency services personnel. Indian River <br />County will provide Applicants with the order forms for sworn Indian River County Sheriff's <br />Office and Indian River County Emergency Service Personnel. <br />D. Evidence of sworn law enforcement and emergency service personnel scheduling shall be <br />provided to Indian River County 45 days prior to the Event by means of a paid receipt from said <br />Indian River County Department and Division. <br />4. All indoor cooking is strictly prohibited. Outdoor cooking, grilling, etc. shall be approved in advance <br />by the Indian River County Intergenerational Recreation Center & Event Venue Management Staff <br />along with a Special Event Permit generated by the Indian River County Fire Department. Indian River <br />County will provide Applicants with the order forms for Special Event Permit. Evidence of Special <br />Event Permit Inspection scheduling shall be provided to Indian River County forty-five (45) days prior <br />to the Event by means of a paid receipt from said Indian River County Department Fire Department. <br />5. Deposits: <br />A. All buildings and facilities shall be left in the same condition it was received in. An additional <br />cleaning fee shall be deducted from the damage deposit to cover the cost of cleaning/restoring the <br />facilities to their original condition. <br />i. Any and all decorations must be approved prior to installation and removed completely at the <br />conclusion of the event. <br />ii. The Indian River County Intergenerational Recreation Center & Event Venue Management <br />should be left in a broom swept condition and all garbage left in designated location. Client <br />must check in with a staff member prior to departure regarding state of room upon completion <br />of event. <br />iii. Any damage to walls, including debris, dirt, scuff marks, food, etc. shall require a cleaning <br />fee. <br />iv. Any cleaning fee will be deducted out of the Damage Deposit. <br />Applicant Initials <br />Intergenerational Center Rental Contract Page 7 of 9 <br />