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5/7/1996
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5/7/1996
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Meetings
Meeting Type
Regular Meeting
Document Type
Minutes
Meeting Date
05/07/1996
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Renovate Admin Building (20,000 Square Feet) <br />Contingency @ 12% <br />A/E Fees @ 8.5% <br />SUBTOTAL <br />HVAC Retrofit <br />TOTAL <br />ALTERNATIVE VI <br />605,000 <br />72,000 <br />57.596 <br />S 734,596 <br />2_012.700 <br />$4,205,536 <br />Defer any renovations or retrofitting for the next five years. Prepare to construct a new building <br />prior to the end of the four years that would meet ALL our space needs into the year 2015. Based <br />on data complied by VOA and Dowell -Howell -Gilmore, the estimated size of this building would <br />be approximately 152,000 gross square feet. Associated with this structure would be an out building <br />that would meet the needs of Purchasing, Buildings & Grounds, and storage facilities with ample <br />parking to meet code requirements. <br />To meet the five-year schedule we would need to appropriate funds for A/E fees which are estimated <br />at $1,410,672 for all phases of predesign, design, bidding, and construction. The following budget <br />was prepared by staff based on new construction costs that D -H -G had used in their calculations and <br />cost incurred during construction of the new courthouse <br />152,000 S.F. Construction Cost <br />$15,200,000 <br />336 Parking Spaces <br />403,200 <br />Purchasing/B&G Maint./Storage <br />1,769 482 <br />Furnishings <br />912,000 <br />Telephone/Data Cabling <br />120,000 <br />Telephone System <br />600,000 <br />Impact Fees <br />400000 <br />Site Work/Utilities <br />125,000 <br />Demolition <br />50,000 <br />Test/Balance HVAC <br />100,Q00 <br />Moving Expense <br />50.000 <br />SUBTOTAL <br />19,729,682 <br />Contingency @ 10% <br />1,972,968 <br />A/E Fees @ 6.5% <br />110,67 <br />TOTAL <br />$23,113,322 <br />Using this alternative, we would have to consider the life expectancy of the chiller which provides <br />air conditioning for both the Administration Building and School District This piece of equipment <br />is approximately -fifteen years old. The average life of a chiller is about twenty years. We have an <br />aggressive maintenance program and feel the equipment should last the twenty years. However, <br />should the chiller fail it would have to be replaced <br />The alarm system in the present Administration Building will need to be addressed due to its <br />condition. In accordance with the architect, it will cost about $132,500 to renovate that system. <br />This has been included in all other alternatives and should be considered if we are not in a new <br />facility prior to the end of five years. <br />Exhibit B summarizes each of the alteratives. Alteratives I, H, and III provide minimal additional <br />square footage at a significant total project expense to address immediate space needs.The long <br />range needs are not considered A major portion of the project expense is the HVAC system. <br />Alterative IV would provide significantly more usable space and resolves use of the old buildings <br />that are now vacant. However, in addition to the project expense a consideration is the sizable <br />revenue loss. <br />4 <br />63 <br />MAY 79 1996 <br />BOOK 97 'PilF 978 <br />
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