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All project expenditures for reimbursement of recipient costs shall be submitted on the Project Expenditure Report
<br />Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the electronic grant
<br />management system.
<br />All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -audit and post -audit.
<br />All reports must relate financial data to performance accomplishments.
<br />An expenditure report is not required when no reimbursement is being requested; however, recipients should close
<br />the associated reporting period in the electronic grant management system.
<br />Before the "final" Payment Request will be processed, the recipient must submit to the Department all outstanding
<br />Performance Achievements and must have satisfied all withholding, special, and monitoring conditions. Failure to
<br />comply with the above provisions shall result in forfeiture of reimbursement.
<br />8.0 Program Income (PGI) - All income generated as a direct result of award activities shall be deemed program income.
<br />Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated
<br />to the benefit of the plaintiff (i.e., law enforcement entity).
<br />The recipient shall submit a PGI Earnings and Expenditures form in the electronic grant management system as
<br />soon as PGI is earned or expended. Prior to expending funds, the recipient shall submit a PGI Spending Request
<br />form for OCJG approval. All PGI expenditures must directly relate to the project being funded and must be allowable
<br />under the federal award.
<br />Any PGI remaining unspent after the end of the federal award period must be refunded to OCJG for transmittal to
<br />the Bureau of Justice Assistance.
<br />9.0 Recipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and
<br />administrative proceedings to OCJG, SAM and FAPIIS.
<br />The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
<br />criminal, and administrative proceedings connected with (or connected to the performance of) either this award or
<br />any other grant, cooperative agreement, or procurement contract from the federal government. Under certain
<br />circumstances, recipients of OJP awards are required to report information about such proceedings, through the
<br />federal System for Award Management ("SAM"), to the designated federal integrity and performance system
<br />("FAPIIS").
<br />SECTION V: MONITORING AND AUDITS
<br />1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
<br />U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have
<br />access to books, documents, papers and records of the recipient and contractors for the purpose of audit and
<br />examination according to the Financial Guide and the 28 C.F.R. § 66. At any time, a representative of the Department,
<br />the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit the project site
<br />to monitor, inspect and assess work performed under this agreement.
<br />The Department reserves the right to unilaterally terminate this agreement if the recipient or contractor refuses to
<br />allow public access to all documents, papers, letters, or other materials subject to provisions of s. 119, F.S., unless
<br />specifically exempted and/or made confidential by operation of s. 119, F.S., and made or received by the recipient
<br />or its contractor in conjunction with this agreement.
<br />The recipient will give the awarding agency or the General Accounting Office, through any authorized representative,
<br />access to and the right to examine all paper or electronic records related to the financial assistance.
<br />2.0 Monitoring - The recipient agrees to comply with FDLE's award monitoring guidelines, protocols, and procedures;
<br />and to cooperate with FDLE on all award monitoring requests, including requests related to desk reviews, enhanced
<br />programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary
<br />to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for
<br />providing requested documents. Failure to cooperate with award monitoring activities may result in sanctions
<br />affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's
<br />access to funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE
<br />High Risk grantee, or termination of award(s).
<br />3.0 Property Management - The recipient shall establish and administer a system to protect, preserve, use, maintain
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