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The Recipient shall respond to the metrics in the electronic grant management system. Information provided <br />by the Recipient will be used by the Department to compile reports on project progress and metrics to the U.S. <br />Department of Justice. <br />Supporting documentation for performance must be maintained by Recipient and made available upon request <br />for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, <br />activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database <br />statistics, etc. <br />Failure to submit performance reports by the deadline will result in a withholding of funds until performance <br />reports are received. <br />FINANCIAL REPORTING <br />The State of Florida's performance and obligation to pay under this agreement is contingent upon an <br />appropriation by the Legislature. The Department will administer and disburse funds under this agreement in <br />accordance with ss. 215.97, 215.971, 215.981 and 215.985, F.S. <br />This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable <br />expenditures included in the approved budget (Appendix B) incurred during each reporting period. The <br />Recipient shall provide Quarterly Payment Requests to the Department attesting to expenditures made during <br />the reporting period. These reports are due no later than 30 days after the end of each reporting period. For <br />example: If the monthly reporting period is July 1-31, the Payment Request is due August 301h; if the quarterly <br />reporting period is January 1 — March 31, the Payment Request is due by April 30th. <br />Using the electronic grant management system to record expenses, Payment Requests must clearly identify <br />the dates of services, a description of the specific contract deliverables provided during the reporting period, <br />the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the <br />satisfaction of the Department. The Department's determination of acceptable expenditures shall be conclusive. <br />The final Payment Request shall be submitted to the Department no more than 60 days after the end date of <br />the award. Any payment due under the terms of this agreement may be withheld until performance of services, <br />all reports due are received, and necessary adjustments have been approved by the Department. <br />The Recipient must maintain original supporting documentation for all funds expended and received under this <br />agreement in sufficient detail for proper pre- and post -audit and to verify work performed was in accordance <br />with the deliverable(s). Payment shall be contingent upon the Department's grant manager receiving and <br />accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is <br />not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks <br />or EFT records, bank statements, etc. The state's Chief Financial Officer (CFO) reserves the right to require <br />further documentation on an as needed basis. <br />Failure to comply with these provisions shall result in forfeiture of reimbursement <br />Page 2 of 26 <br />