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04/18/2023
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04/18/2023
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5/26/2023 10:01:44 AM
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5/26/2023 9:00:42 AM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
04/18/2023
Meeting Body
Board of County Commissioners
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Benefit Express Services, LIC <br />b e n e fi t o x, press Technology and Services Agreement <br />iii. Security Incidents. The Business Associate will report to The Covered Entity any Security Incident of which the Business <br />Associate becomes aware. The Business Associate will make this report once per month, except if any such Security Incident <br />resulted in a disclosure not permitted by this Addendum or Breach of Unsecured Protected Health Information, Business <br />Associate will make the report in accordance with the provisions set forth above. <br />(b) Mitigation. The Business Associate shall mitigate, to the extent practicable, any harmful effect known to the Business Associate <br />resulting from a use or disclosure in violation of this Addendum. <br />WI6 Term and Termination <br />(a) Term. The term of this Addendum shall be effective as of the date specified within the Service Agreement, and shall terminate when <br />all Protected Health Information provided by the Covered Entity to the Business Associate, or created or received by the Business <br />Associate on behalf of the Covered Entity, is destroyed or returned to the Covered Entity, or, if it is infeasible to return or destroy <br />Protected Health Information, protections are extended to such information, in accordance with the termination provisions in this <br />section. <br />(b) Right to Terminate for Cause. The Covered Entity may terminate this Addendum if it determines, in its sole discretion, that the <br />Business Associate has breached a material term of this Addendum, and upon written notice to the Business Associate of the breach, <br />the Business Associate fails to cure the breach within thirty (30) calendar days after receipt of the notice. Any such termination will <br />be effective immediately or at such other date specified in the Covered Entity's notice of termination. <br />Vic, Treatment of Protected Health Information on Termination. <br />i. Return or Destruction of Covered Entity's Protected Health Information as Feasible. <br />Upon termination or other conclusion of the Service Agreement, the Business Associate will, if feasible, return to the Covered <br />Entity or destroy all of the Covered Entity's Protected Health Information in whatever form or medium, including all copies <br />thereof and all data, compilations, and other works derived therefrom that allow identification of any individual who is a subject <br />of the Covered Entity's Protected Health Information. This provision shall apply to Protected Health Information that is in the <br />possession of Subcontractors or agents of the Business Associate. Further, the Business Associate shall, upon request, require <br />any such Subcontractor or agent to certify to the Business Associate that it returned to the Business Associate (so that the <br />Business Associate may return it to the Covered Entity) or destroyed all such information which could be returned or destroyed. <br />ii. Procedure When Return or Destruction Is Not Feasible. The Business Associate will identify any of the Covered Entity's <br />Protected Health Information, including any that the Business Associate has disclosed to subcontractors or agents as permitted <br />under this Addendum, that cannot feasibly be returned to the Covered Entity or destroyed and explain why return or destruction <br />is infeasible. The Business Associate will limit its further use or disclosure of such information to those purposes that make <br />return or destruction of such information infeasible. The Business Associate will complete these obligations as promptly as <br />possible, but not later than thirty (30) calendar days following the effective date of the termination or other conclusion of this <br />Addendum. <br />iii. Continuing Privacy and Security Obligation. The Business Associate's obligation to protect the privacy and safeguard the <br />security of the Covered Entity's Protected Health Information as specified in this Addendum will be continuous and survive <br />termination or other conclusion of this Addendum. <br />IL Miscellaneous Provisions <br />(a) Definitions. All terms that are used but not otherwise defined in this Addendum shall have the meaning specified under HIPAA, <br />including its statute, regulations and other official government guidance. <br />;t: Inspection of Internal Practices, Books, and Records. The Business Associate will make its internal practices, books, and records <br />relating to its use and disclosure of the Covered Entity's Protected Health Information available to the Covered Entity and to NHS to <br />determine compliance with the HIPAA Rules. <br />kc 1, Amendment to Agreement. This Addendum may be amended only by a written instrument signed by the parties. In case of a change <br />in applicable law, the parties agree to negotiate in good faith to adopt such amendments as are necessary to comply with the change <br />in law. <br />(d) No Third -Party Beneficiaries. Nothing in this Addendum shall be construed as creating any rights or benefits to any third parties. <br />le': Regulatory References. A reference in this Business Associate Addendum to a section in the Privacy Rule means the section as in <br />effect or as amended. <br />Survival. The respective rights and obligations of the Business Associate under this Addendum shall survive the termination of this <br />Addendum. <br />(g) Interpretation. Any ambiguity in this Addendum shall be resolved to permit the Covered Entity to comply with the HIPAA Rules. <br />(h) Notices. All notices hereunder shall be in writing and delivered by hand, by certified mail, return receipt requested or by overnight <br />delivery. Notices shall be directed to the parties at their respective addresses or at such other addresses as the parties may from time <br />to time designate in writing. <br />
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