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9. A TRUE COPY CERTIFICATION ON LAST PAGE .1.R. SM!TH, CL=Rr 8.7. It is the county, group of counties, or region's responsibility to maintain the property, equipment, or services in accordance with the scope of work. If a sale or transfer of such property or equipment occurs within five years after a grant ends, funds must be returned to the E911 Board on a pro -rata basis. If the equipment cost over $5,000 and the grant is federal, funded a county, group of counties, or region must maintain an inventory of 5 years. This applies to state grants unless the item becomes obsolete. 8.8. If a grantee terminates a contract for prepaid services, the unused portion must be returned to the E911 Board on a pro -rata basis. 8.9. The grantee agrees that any improvement, expansion, or other effect brought about in whole or part by grant funds will be maintained until the system or equipment becomes obsolete (On average five years). 8.10. If a grantee materially fails to comply with any term of an award, the Board shall take one or more of the following actions, as appropriate in the circumstances: • Withhold grant payments pending grantee correction of the deficiency. • Disapprove all or part of the cost of the activity or action not in compliance. • Suspend or terminate the current award for the grantee's project. • Suspend or deny future grant awards. 8.11. The Board will provide the grantee an opportunity for a hearing, appeal, or other administrative proceeding to which the grantee is entitled under Florida Statutes. 8.12. Grant awards or portion thereof may be terminated by the grantee upon written notification to the E911 Board, detailing the reasons for such termination, the effective date, and the release of allocated funds. 8.13. 911 Staff may require additional documentation to confirm proof of payment and deliverables met in accordance with DFS Reference Guide for State Expenditures. Grant Reporting Procedures 9.1. Grantees will be required to submit: 9.1.1. Quarterly Status Report. (Rule 60FF1-5.0035(2), F.A.C) 9.1.2. Reporting will begin at the conclusion of the first full quarter after the award. The report periods will end on March 31, June 30, September 30, and December 31 of each year. Reports are due within 30 days of the ending report period. 9.1.3. The Quarterly Status Report shall inform the E911 Board of significant impacts on grant -supported activities. Significant impacts include project status developments affecting time schedules and objectives, anticipated lower costs, or producing beneficial results in addition to Application and instructions for 911 Grant Programs, revised July 2021 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 911 Grant Programs 12