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2023-137
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2023-137
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Last modified
8/4/2023 11:55:23 AM
Creation date
8/4/2023 11:53:59 AM
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Template:
Official Documents
Official Document Type
Grant
Approved Date
07/11/2023
Control Number
2023-137
Agenda Item Number
8.I.
Entity Name
State of Florida, Division of Emergency Management
Subject
Federally funded Subaward and Grant Agreement for DR-4680 Hurricane Nicole
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />apply to Subrecipients that are considered Private Non -Profit entities, therefore the entire non-federal share <br />shall be the responsibility of the Private Non -Profit Subrecipient. <br />c. The Executive Office of the Governor may approve a waiver to local governments for the Non -Federal <br />match requirement. The local government must apply for the waiver in accordance with Section 252.37(5)(b), Florida <br />Statutes. Local governments must apply for the match waiver independently from their respective County. <br />(10) PAYMENT <br />a. The payment method used by the Division is either a Cost Reimbursement or an Advance Payment. <br />Advance payments will be governed by Chapter 216, Florida Statutes. <br />b. The Division's Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile <br />and verify all funds received against all funds expended during the grant agreement period and produce a final <br />reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the <br />Subrecipient. <br />(11) REPAYMENTS <br />a. Refunds or repayments of obligated funds may be paid to the Division through check or through a <br />payment plan as approved by the Department of Financial Services. Additionally, FEMA may permit the Division to <br />off -set against other obligated projects where deemed appropriate. In accordance with Chapter 255, Florida Statutes, <br />the Subrecipient has 30 days to repay the funds from the issuance of the invoice from the Division. The Division may <br />impose a 1 % per month interest fee for unpaid invoices. <br />b. All refunds or repayments due to the Division under this Agreement are to be made payable to the order <br />of "Division of Emergency Management," and must include the invoice number and the applicable Disaster and <br />Project number(s) that are the subject of the invoice, and be mailed directly to the following address: <br />Division of Emergency Management <br />Cashier <br />2555 Shumard Oak Boulevard <br />Tallahassee FL 32399-2100 <br />(12) RECORDS <br />a. As required by 2 CFR § 200.334, and modified by Florida Department of State's record retention <br />requirements (Fla. Admin. Code R. 1 B-24.003), the Subrecipient shall retain sufficient records to show its compliance <br />with the terms of this Agreement and all relevant terms and conditions of the award paid from funds under this <br />Agreement, for a period of five (5) years from the date of submission of the final expenditure report. This period may <br />be extended for reasons including, but not limited to, litigation, fraud, or appeal. As required by 2 CFR § 200.303(e), <br />the Subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other <br />information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers <br />sensitive consistent with applicable Federal, State, local, and tribal laws regarding privacy and responsibility over <br />confidentiality. <br />b. The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants <br />to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient <br />11 <br />
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