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FWC Agreement No. #22299 <br />each deliverable identified in Attachment A. To be eligible for reimbursement, costs must follow the <br />requirements of Section 215.971, F.S. and must also be in compliance with other laws, rules, and <br />regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for <br />State Expenditures. <br />Invoices submitted for cost reimbursement must be itemized by expenditure category as outlined in the <br />approved Agreement budget. Additionally, the invoice must evidence the completion of all tasks required to <br />be performed for the deliverable and must show that the Recipient met the minimum performance standards <br />established in the Agreement. The Commission is required to maintain detailed supporting documentation <br />and to make it available for audit purposes. By submission of the payment request, the Commission is <br />certifying that the detailed documentation to support each item on the itemized invoice is on file at the <br />agency and is available for audit. <br />Documentation for each amount for which reimbursement is being claimed must indicate that the item has <br />been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation <br />should clearly reflect the dates of service. Only expenditures for the categories in the approved Agreement <br />budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to <br />the services being provided. The Commission may require more detailed documentation as deemed <br />appropriate to satisfy that the terms of the Agreement have been met. <br />Listed below are types and examples of their supporting documentation: <br />Salaries: Timesheets that support the hours worked on the project or activity must be kept. A <br />payroll register or similar documentation should be submitted and maintained. The payroll register <br />should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for <br />whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked <br />times the rate of pay will be acceptable. <br />Tuition: If the Commission determines tuition, stipends, and/or waivers are allowable costs, the <br />payments must result from obligations incurred during the specified Agreement period. <br />Documentation must be provided to show compliance with 215.971, F.S. Examples include but are <br />not limited to keeping timesheets/time and effort reports/logs that support the hours worked on the <br />project or activity. If an individual for whom tuition, stipends and/or waivers are being claimed are <br />paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. <br />iii. Fringe Benefits: Supported by invoices showing the amount paid on behalf of the employee (e.g., <br />insurance premiums paid). If the Agreement specifically states that fringe benefits will be based on <br />a specified percentage rather than the actual cost of fringe benefits, then the calculation for the <br />fringe benefits amount must be shown. <br />a. Exception: Governmental entities are not required to provide check numbers or copies of <br />checks for fringe benefits. <br />iv. Travel: To the extent the Commission determines travel is an allowable cost, reimbursement for <br />travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of <br />the claim on the approved State travel voucher along with supporting receipts and invoices. <br />V. Other Direct Costs: To the extent the Commission determines other direct costs are allowable, <br />reimbursement will be made based on paid invoices/receipts and proof of payment processing <br />(cancelled/processed checks and bank statements). <br />Recipient/Subrecipient Agreement Last Revised: 3.20.2023 Page 4 of 29 <br />