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relocations of the conflicted utility expeditiously, it was deemed the most economical to procure the material and have a contractor ready to do the work in the window of opportunity to mitigate the utility conflict prior to the FDOT contractor performing the work where the utility is in conflict. IRCDUS requested quotes for the utility relocation work from the two (2) utility labor contractors, CK Contractors & Development and Hinterland Group. Both were awarded this type of work under IRC's RFP 2020039. CK Contractors & Development submitted a quote for the amount of $1,228,155.82 and Hinterland Group declined to quote. Staff has determined that CK Contractors & Development is qualified and responsible to complete the work in the timeframe allotted by the FDOT schedule. The bidding process will take a minimum of 90 days to activate a contractor. IRCDUS also elected to pursue direct purchasing of the material needed for the project through the warehouse contract with Core & Main for the amount of $695,287.90, in which $161,171.00 of the materials are not in the contract. The IRFWCD permit app fee, labor contractor bid, and material price brings the total cost of the 8th Street and 74th Avenue Utility Relocation project to $1,923,693.72. It is in IRCDUS's interest to quickly move forward with the project to avoid any delays associated with FDOT work that could result in claims, liquidated damages, or penalties, as a result of non-compliance with relocating the utility in conflict. Funding: Expenses in the amount of $1,923,693.72 for this project will be recorded in the Utilities operating capital account, number 471-169000-20502. Since this is a Utilities operating capital project, the funds will come from fund balance. Utilities operating funds are derived from water and sewer sales. Description I Account Number Amount Utilities/WIP/8th Street Utility Relocations 1 471-169000-20502 $1,923,693.72 Recommendation: Staff recommends that the Board of County Commissioners authorize IRCDUS to proceed with the 8th Street and 74th Avenue Utility Relocation project based off the bid from CK Contractors & Development, material procurement from Core & Main, and permit application fee from Indian River Farms Water Control District for the total amount of $1,923,693.72, while waiving the requirement for bids for the $161,171.00 non -contract materials, authorize purchase orders to CK Contractors & Development and Core & Main, and authorize the Chairman to execute any related agreement, subject to Legal Department review, on their behalf. Attachments: 1. 8th St Utility Replacement Bid # 2959544 (Core & Main) 2 8th St. Utility Replacement & Relocations Bid (CK Contractors) 3. Section E Back -Up for the CK Contractors Bid Page 2of2 F:\Utilities\00_UTILITy - AGENDA TEMPLATE & GUIDELINES\2023 Agenda Items\062023 BCC Agenda Items\8`h Street & 74`h Avenue Utility Relocation 251