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qN <br />INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Board of County Commissioners <br />THROUGH: John Titkanich, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />DATE: July 27, 2023 <br />SUBJECT: Waiver of Requirement for Bids for Vac -Con Hydro -Excavator <br />Truck <br />BACKGROUND AND DISCUSSION: <br />The Department of Utility Services needs to replace a 20o8 model year Hydro -Excavator <br />truck, and obtained a quote from Vac -Con, based on a Sourcewell governmental cooperative <br />agreement. When Purchasing staff was verifying the quote against the contract, it was noted <br />the model of chassis listed on the quote, Freightliner, is not on the contract, and after <br />discussion with the dealer, learned the chassis that are on the contract are not available. The <br />unit price of the chassis itself is $124,900, which exceeds both the bid threshold, and the <br />County Administrator's approval threshold. Staff therefore would like to request the Board <br />waive the requirement for bids for the non -contract chassis. All other equipment and <br />options listed on the quote are on contract. Staff has requested an updated quote with a <br />valid expiration date. <br />FUNDING <br />The purchase of the truck was anticipated in the 22/23 budget, as a replacement for Fleet <br />#403, which entered service in September of 2007. Funding in the amount of $574,958 is <br />available in the Utilities Fund, Utilities/Vehicles account (471-166001): <br />RECOMMENDATION <br />Staff recommends the Board waive the requirement for bids and authorize the Purchasing <br />Division to issue a purchase order in the amount of $574,958 to Vac -Con. <br />ATTACHMENTS: <br />Vac -Con Quote <br />179 <br />t `41,�dk <br />Utilities/Utilities/Vehicles <br />1-166001 <br />$574,958 <br />RECOMMENDATION <br />Staff recommends the Board waive the requirement for bids and authorize the Purchasing <br />Division to issue a purchase order in the amount of $574,958 to Vac -Con. <br />ATTACHMENTS: <br />Vac -Con Quote <br />179 <br />