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INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: July 28, 2023 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Rejection of Bid 2023030 for Upper Floridian Aquifer South Well No. 1 Replacement BACKGROUND: On behalf of the Department of Utility Services, sealed bids were solicited for the replacement of the Upper Floridian Aquifer production well, S -1R, to be located at the South County (Oslo) Water Treatment Plant. Base bids were solicited for the construction of the well to a depth of approximately 835 feet below surface, and an additive alternate option to complete exploratory borehole drilling and testing to 1,500 feet below surface. BID RESULTS: Advertising Date: May 15, 2023 Bid Opening Date: June 23, 2023 DemandStar Broadcast to: 115 Subscribers Bid Documents Requested by: 15 Firms Replies: 2 Firms Bidder Location Base Bid Alternate Layne Christensen Company Fort Myers $1,798,719.67 $524,947.56 All Webbs Enterprises, Inc. Jupiter $2,007,000.00 $566,750.00 nicri iccinm- The Department's design consultant, Kimley-Horn and Associates, Inc. ("KHA"), reviewed the bids, which were approximately 50% higher than the opinion of probable cost, which included a 25% contingency. KHA suggests the higher costs may be caused by the compressed timeline in the contract to avoid conflict with Scrub Jay mating season (March through June), and overall saturation of ongoing construction work leading to limited availability. KHA has recommended, and the Department concurs, the bids be rejected and re -advertised in the fall. This will facilitate an award after the beginning of the year, and afford the contractor sufficient time to prepare for 200