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A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK Division of Dections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues mist be resolved before a giant award agreement may be executed and before gant payments for any DOS grant maybe released 19. Accounting Requirements. The Grantee mist maintain an accounting system that provides a complete mord of the use of all grant fiords as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditu ire of state fiords; b) Accounting records mist adequately identify the sources and application of Kinds for all g int activities and mist classify and identify grant finds by using the same budget categories that were approved in the grant application If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records mist have eflective control over and accountability for all hinds, property aril other assets; and fl Accounting records mist be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bids and canceled checks). 20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state finds upon which this Agreement is dependent are withdrawn this Agreement will be automatically teminated and the Division shall have no finther liability to the Gnintee beyond those amounts already expended prior to the temination date. Such temmnation will not affect the responsibility of the Grantee under this Agreement as to those finds previously distributed. In the event of a state revenue shortfiull, the total gram may be reduced accordingly. 21. Lobbying. The Grantee will of use any grant fiords for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and of as officers, agents or employees of the state. The Grantee is of entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement - The Division shall of be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses arra liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will of be considered or permitted to be agents, servants, joint venturers or partners of the Division 24. Liability. The Division will of assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; or may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division Page: 5 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 18-2.011(2xa), Florida Administrative Code, Effective 05-2023