09/12/2023 - Laserfiche WebLink

Home Browse Search

i DocuSign Envelope ID 56861973-E58E-4AEC-ABCo- 4A169D28 i . l rq'A7/�'LiC�IOF'iIMNbPOs?-n-iG�. Fas F TRANSPORTATION n GRAWAGREEMENT EXHIBITS OOCOW EXHIBIT F Contract Payment Requirements Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentatim should clearly reflect the dates of service Only expenditures for categories in the approved agreement budget may (fie 1t0y*ursed These expenditures must be allowable (pursuart to law) and directly relatec to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits. other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour a document reflecting the hours worked times the rate of pay will be acceptable (2) Fringe Benefits Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). if the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception. Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 11101, Ftp+rii>N Statutes, which includes submission of the clam on the approved State travel voucher or electronic meatte. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts If nonexpendable properly is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as cefinec in Section 273.02, Florida Statutes for subsequent transfer to the State (5) In-house charges Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonab;e (6) Indirect costs If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. s Contracts between state agencies, and/or contracts between universities may submit alsolowdocumentation I o substantiate the reimbursement request that may be in the form of FLAIR reports or otfferdetailed reports The Florida Department of Financial Services, online Reference Guide for State Expenditures:on.be found at this web address https itwww.mv,9oridacfo.com!Division/AA/Manualsidocuments'ReferenceGuideforStaiteEkoenditures odf. Page 23 of 24 115