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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />required by the State's Policies and Procedures for Records Management and shall be open <br />for inspection at any time by the parties and the public, except for those records that are not <br />otherwise subject to disclosure as provided by law which is subject to the confidentiality <br />provisions of paragraphs 6.i. and 6.k., below. Books, records, and documents must be <br />adequate to allow the CHD to comply with the following reporting requirements: <br />The revenue and expenditure requirements in the Florida Accounting <br />Information Resource System; and <br />ii. The client registration and services reporting requirements of the minimum <br />data set as specified in the most current version of the Client Information <br />System/Health Management Component Pamphlet; and <br />iii. Financial procedures specified in the State's Accounting Procedures <br />Manuals, Accounting memoranda, and Comptroller's memoranda; and <br />iv. The CHD is responsible for assuring that all contracts with service providers <br />include provisions that all subcontracted services be reported to the CHD in <br />a manner consistent with the client registration and service reporting <br />requirements of the minimum data set as specified in the Client Information <br />System/Health Management Component Pamphlet. <br />d. All funds for the CHD shall be deposited in the County Health Department Trust Fund <br />maintained by the state treasurer. These funds shall be accounted for separately from funds <br />deposited for other CHDs and shall be used only for public health purposes in Indian River <br />County. <br />e. That any surplus or deficit funds, including fees or accrued interest, remaining in the <br />County Health Department Trust Fund account at the end of the contract year shall be credited <br />or debited to the State or County, as appropriate, based on the funds contributed by each and <br />the expenditures incurred by each. Expenditures will be charged to the program accounts by <br />State and County based on the ratio of planned expenditures in this contract and funding from <br />all sources is credited to the program accounts by State and County. The equity share of any <br />surplus or deficit funds accruing to the State and County is determined each month and at the <br />contract year-end. Surplus funds may be applied toward the funding requirements of each <br />party in the following year. However, in each such case, all surplus funds, including fees and <br />accrued interest, shall remain in the trust fund until accounted for in a manner that clearly <br />illustrates the amount which has been credited to each party. The planned use of surplus funds <br />shall be reflected in Attachment II, Part I of this contract, with special capital projects explained <br />in Attachment V. <br />f. There shall be no transfer of funds between the three levels of services without a contract <br />amendment unless the CHD director or administrator determines that an emergency exists <br />wherein a time delay would endanger the public's health and the State's Deputy Secretary for <br />County Health Systems have approved the transfer. The State's Deputy Secretary for County <br />Health Systems shall forward written evidence of this approval to the CHD within 30 days after <br />an emergency transfer. <br />4 <br />