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SF INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 11, 2023 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Authorization to Increase Blanket Purchase Orders BACKGROUND: Blanket Purchase orders are issued at the request of using departments to enable as needed purchases over the course of the fiscal year. The Purchasing Manager may approve purchase orders up to $35,000 (not associated with a bid or contract), and the Administrator is authorized in Section 105.01 of the County Code to approve purchase orders up to $75,000. DISCUSSION: The needs of some departments may exceed the Administrator's approval authority during the course of a fiscal year. Many of these purchases reflect needs that are not easily addressed through the bid process. As additional funds are needed on each Purchase Order, a request is made through the department director to the Budget Office. The Budget Office verifies funds are available and forwards the request to the Purchasing Division. If all required approvals are in place, the Purchasing Division adds the requested funds to the Purchase Order. As the current fiscal year is being closed, several purchase orders require additional funds, to pay invoices for expected goods and services. FUNDING: Funds are available, as indicated in the tables. 71 Total Vendor and Current Amount Requested Amount Spent Last PO# Material Amount Requested Increase Fiscal Year Encumbered for FY Amount (2021/2022) 2022 202 94341 Cole Auto Supply — $75,000 $80,000 $5,000 $78,485 Inventory Parts Justification: Additional parts for repairs to vehicles and equipment needed Account Name Account Number Amount Internal Service Fund/Fleet Management/Inventory-Parts 501-141024 $5,000 71