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A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK • Sub -Recipient's local procurement policy. To the extent that one standard is more stringent than another, the Sub -Recipient shall follow the more stringent standard. For example, if a state statute imposes a stricter requirement than a federal regulation, then the Sub -Recipient shall adhere to the requirements of the state statute. The State of Florida procurement policy and procedure is as follows: Amount Documentation Required Shall be carried out using good purchasing practices which may include Up to $2,499 certification of written or telephone quotes $2,500 but less Submit summary of 2 (minimum) written quotes, signed by the vendor than 35,000 representative. For vendors not on STC; submit documentation of Invitation to Bid > $35,000 Process (ITB), Request for Proposal (RFP) or Intent to Negotiate (ITN) All Sole Source FDEM pre -approval is required Alternative Commodities or Services available to the State via outside contract Contract Source vehicle. A copy of the executed contract shall be submitted along with additional quotes if GSA 70 or GSA 84. Formal Competitive Solicitations: $35,000 and above and not available on STC include Invitation to Bid (ITB), Request for Proposal (RFP), or Invitation to Negotiate (ITN). Each requires a Scope of Work that meets all statutory requirements and formal posting or publication processes. Subrecipients shall submit their formal solicitation documentation and subsequent vendor selection documentation for approval prior to initiating any work. The Division shall review the solicitation and provide comments, if any, to the Sub -Recipient. Consistent with 2 C.F.R. § 200.325, the Division shall review the solicitation for compliance with the procurement standards outlined in 2 C.F.R. § 200.318 through 200.327 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. § 200.318(k), the Division shall not substitute its judgment for that of the Sub -Recipient. While the Sub -Recipient does not need the approval of the Division in order to publish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. The Division's review and comments shall not constitute an approval of the solicitation. Regardless of the Division's review, the Sub -Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub -Recipient as quickly as possible. If the Sub -Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient, then the Division may: • Terminate this Agreement in accordance with the provisions outlined in paragraph (17) above; and, • Refuse to reimburse the Sub -Recipient for any costs associated with that solicitation. Examples of when to use each method: Invitation to Bid: Procurement by sealed bidding is a method where bids are publicly solicited through formal advertising. It is when a Sub -Recipient can establish precise specifications for a commodity or service defining, with specificity, as further outlined in the scope of work. 49