Laserfiche WebLink
EXHIBIT C <br />[From policy adopted by Indian River County Board Of County Commissioners on August 16, 2022.] <br />"D. Nonprofit Agency Responsibilities After Award of Funding <br />1. Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. <br />2. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled <br />check. Any expense not documented properly to the satisfaction of the Office of Management <br />& Budget and/or the County Administrator may not be reimbursed. <br />3. If an agency repeatedly fails to provide adequate documentation, this may be reported to the <br />Board of Commissioners. In the event an agency provides inadequate documentation on a <br />consistent basis, funding may be discontinued immediately. Additionally, this may adversely <br />affect future funding requests. <br />4. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For <br />example, no expenditures prior to October 1s' may be reimbursed with funds from the following <br />year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not <br />carried over to the next year unless expressly authorized by the Board of Commissioners. <br />5. All requests for reimbursement at fiscal year end (September 301h) must be submitted on a timely <br />basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies <br />advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically <br />early to mid October, since the Finance Department does not process checks for the prior fiscal <br />year beyond that point. <br />6. Each reimbursement request must include a summary of expenses by type. These summaries <br />should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River <br />County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), <br />then the method for this portion should be disclosed on the summary. The Office of Management <br />& Budget has summary forms available. <br />7. Indian River County will not reimburse certain types of expenditures. These expenditure types <br />are listed below. <br />a. Travel expenses for travel outside the County including but not limited to; mileage <br />reimbursement, hotel rooms, meals, meal allowances, per diem, and tolls. Mileage <br />reimbursement for local travel (within Indian River County) is allowable. <br />b. Sick or Vacation payments for employees. Since agencies may have various sick and <br />vacation pay policies, these must be provided from other sources. <br />c. Any expenses not associated with the provision of the program for which the County has <br />awarded funding. <br />d. Any expense not outlined in the agency's funding application. <br />8. The County reserves the right to decline reimbursement for any expense as deemed necessary." <br />