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Board of County Commissioners Meeting Minutes - Final October 3, 2023 Attachments: Staff Report Saviak Bio Levey Bio Commissioner Flescher raised concern over the use of a sole -source provider and bypassing the RFP (Request for Proposal) process to secure a vendor for strategic planning consultation. He added that while the County Administrator had the right to approve the dollar amount of this contract without Board approval, the Commissioner was concerned over the urgency in the matter, creating a long-term commitment, and the optics of not putting the contract out to bid. Vice Chairman Adams received confirmation that Commissioner Flescher was in favor of strategic planning, but objected to bypassing the bid process for a vendor that the County may be involved with on a long-term basis. County Administrator John Titkanich noted it was within his authority to approve the contract, and he brought this forward in the interest of transparency. Additionally, he discussed why this was an urgent matter, as the County's strategic plan was outdated and it was important to set goals and priorities ahead of impending budget planning. He added that the consultant, Saviak Consulting, LLC, would not necessarily be contracted for all future phases of planning. Commissioner Moss spoke in favor of using a sole -source provider in this instance due to the critical timing. Commissioner Loar agreed this was an urgent matter, and supported Administrator Titkanich's leadership on the matter. Chairman Earman was informed it would take three to four months at a minimum to complete the bidding process, and received Administrator Titkanich's rationale for choosing this vendor. Commissioner Flescher reiterated his concern with waiving the bidding process in this instance. A motion was made by Commissioner Moss, seconded by Vice Chairman Adams, to approve staff's recommendation. The motion carried by the following vote: Aye: 4 - Chairman Earman, Vice Chairman Adams, Commissioner Loar, and Commissioner Moss Nay: 1 - Commissioner Flescher 8.Q. 23-0934 Notice of Grant Award from Florida Blue Foundation -Park -Based Senior Wellness Activities to Assist in the Development of Holistic Partnerships/Networks of Service to Address Mental/Behavioral Health Recommended action: Staff respectfully recommends that the Board accept this grant from Florida Blue Foundation and authorize the Chairman to execute the Florida Blue Foundation, Mental Well -Being Grant Agreement after review and approval by the County Attorney as to form and legal sufficiency. Indian River County Florida Page 9