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PROCEDURE 1. At least 30 days in advance of the start of the course, the requesting employee completes the Tuition Assistance Request (form attached) and submits to their Department Head, who will review the form for job relatedness (current or career advancement). 2. Upon approval of the Department Head, the form will be submitted to Human Resources who will determine if there is sufficient funding. 3. Human Resources will maintain the original approved form and return a copy to the employee. The Tuition Assistance Request form will be submitted for reimbursement as indicated below. 4. Any denied application will be returned to the requesting employee with the reason for denial. REIMBURSEMENT To receive reimbursement, the employee will submit the approved Tuition Assistance Request form and include a copy of the grade transcript for the course(s) taken and the invoice or receipt of the actual tuition expenses paid by the employee that are eligible for reimbursement within thirty (30) days of course completion to the Human Resources Department. Reimbursement will be provided to the employees in accordance with these provisions: 1. Only tuition for courses approved will be reimbursed. 2. Reimbursement will be provided only after successful completion of the course(s) and in accordance with the following schedule: 100% reimbursement of eligible tuition expenses for each course with a grade of A 75% reimbursement of eligible tuition expenses for each course with a grade of B No reimbursement for any course with a grade of C or below. Reimbursement will be made with the next regular pay period following submission of completed paperwork to Human Resources with supporting documentation. Any employee who is no longer employed by the County before the completion of the approved training or who has submitted their intent to resign from County employment is no longer eligible for any portion or type of reimbursement. Employees who resign County employment within one year of receiving tuition assistance reimbursement, will be required to repay the tuition assistance. 25 SECTION NUMBER EFFECTIVE DATE ADMINISTRATIVE Human Resources AM -505.1 10/17/2023 POLICY SUBJECT PAGE MANUAL Tuition Assistance 2 of 2 PROCEDURE 1. At least 30 days in advance of the start of the course, the requesting employee completes the Tuition Assistance Request (form attached) and submits to their Department Head, who will review the form for job relatedness (current or career advancement). 2. Upon approval of the Department Head, the form will be submitted to Human Resources who will determine if there is sufficient funding. 3. Human Resources will maintain the original approved form and return a copy to the employee. The Tuition Assistance Request form will be submitted for reimbursement as indicated below. 4. Any denied application will be returned to the requesting employee with the reason for denial. REIMBURSEMENT To receive reimbursement, the employee will submit the approved Tuition Assistance Request form and include a copy of the grade transcript for the course(s) taken and the invoice or receipt of the actual tuition expenses paid by the employee that are eligible for reimbursement within thirty (30) days of course completion to the Human Resources Department. Reimbursement will be provided to the employees in accordance with these provisions: 1. Only tuition for courses approved will be reimbursed. 2. Reimbursement will be provided only after successful completion of the course(s) and in accordance with the following schedule: 100% reimbursement of eligible tuition expenses for each course with a grade of A 75% reimbursement of eligible tuition expenses for each course with a grade of B No reimbursement for any course with a grade of C or below. Reimbursement will be made with the next regular pay period following submission of completed paperwork to Human Resources with supporting documentation. Any employee who is no longer employed by the County before the completion of the approved training or who has submitted their intent to resign from County employment is no longer eligible for any portion or type of reimbursement. Employees who resign County employment within one year of receiving tuition assistance reimbursement, will be required to repay the tuition assistance. 25