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COMPREHENSIVE PLAN EVALUATION AND APPRAISAL REPORT - PROPOSED WORKSHOP DATES The Board reviewed a Memorandum of July 9, 1996: TO: James E. Chandler County Administrator D ISO HEAD CONCURRENCE: 01 obert INT'Keldtincli AI Community Develop ent irector FROM: Sasan Rohani, AICP 1 '�-- Chief, Long -Range Planning DATE: July 9, 1996 RE: CONSIDERATION OF PROPOSED WORKSHOP DATES FOR REVIEW OF THE PROPOSED COMPREHENSIVE -PLAN EVALUATION AND APPRAISAL REPORT It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of July 16, 1996. BACKGROUNDm All local governments in Florida are required to develop a Comprehensive Plan and to periodically review and assess that plan through preparation of an Evaluation and Appraisal Report (EAR). According to state rules, Indian River County must submit its adopted EAR to the state by January 1, 1997. The Planning and Zoning Commission, (P&Z) as the county's designated local planning agency, is charged with preparation of the evaluation and appraisal report. Although the adopted Evaluation and Appraisal Report is not due to the state until January 1, 1997, state law requires that the local planning agency approve and submit the EAR to the state at least 90 days prior to the county's January 1, 1997 EAR submittal date. Accordingly, the local planning agency (the Planning and Zoning Commission) must consider, approve, and submit the county's EAR to the State Department of Community Affairs by October 1, 1996. DESCRIPTION AND CONDITIONS: Since November 1995, planning staff has worked with the Planning and Zoning Commission and other local committees, as designated by the evaluation and appraisal report public participation plan, to prepare evaluation and appraisal reports for the 17 elements and sub -elements of the county comprehensive plan. As of this time, these drafts have not been presented to the Board of County Commissioners for their consideration. While state law requires that the Board of County Commissioners adopt the final EAR prior to the January 1, 1997 submittal date, state law does not require that the Board adopt, approve, or authorize the EAR required to be submitted to the state by the local planning agency prior to October 1, 1996. Even though state regulations do not mandate board action, staff feels that the Board should consider the draft EAR in at least a workshop format prior to the Planning and Zoning Commission's September 12, 1996 EAR public hearing. For that reason, staff proposes that the Board schedule a workshop meeting in late August to consider the draft EAR. In scheduling a workshop, the Board has two principal alternatives. If the Board wants to discuss the draft EAR in detail, the Board could schedule a special workshop meeting either during the evening or during the day. If, on the other hand, the Board wants only a general discussion at this time, a brief woAkshop could be held during a regular BCC meeting. One possiLle meeting date for the EAR workshop would be August 27, 1996. After submittal of the local planning agency approved EAR to the state, there will be about three months until.'the Board has to adopt the EAR. A Board of County Commissioners EAR public hearing JULY 169 1996 21 Boa 98