7/16/1996 - Laserfiche WebLink

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screen, keyboards, mouse, seven DINET phone and radio instant recall units, four Dictaphone recall units, (using existing equipment, one console will not have a recall unit) TDD equipment, SATCOM equipment, video security monitors, fire alarms, general building alarms, intercom, FCIC/NCIC terminal equipment and printers, records management system, five EDACS console back-up radios, and administrative phone liner,.. The existing consoles which will be removed are planned to be utilized in the Emergency Operations Center (EOC) and in the area of the E911 Center where the EOC backup radio equipment is located. These would replace old wooden consoles now in use. This equipment would be utilized if county EOC personnel had to abandon the County Administration Building EOC due to storm damage, crisis situation, etc., and relocate to the Sheriff's Department complex to provide the Board of County Commissioners with a means for continuity of statutory governmental functions and operations. Authorization To Contract With Communications International To Provide Labor and Materials For Work Noted Above. Staff is seeking Board approval to contract with Communications International to provide the labor and materials to complete the scope of work noted earlier in this agenda item on a sole source basis. The basis for this request is predicated on the following points: 1. Communications International was the original vendor who installed and maintained the radio system and various components associated with the consoles in the communications center. They, have also maintained the existing microwave system as well as all the equipment at the Hobart Tower and other towers in the County. 2. They have the in-depth knowledge of the cable/wiring systems at the E911 Center which will save time and money versus another vendor having to come into the center and figure out the system before work can begin. 3. Communications International is the vendor who will be installing the Ericsson C-3 Maestro workstations in the E911 Center. Staff submits using the same vendor for the other electronic and other renovations will preclude finger pointing when problems occur during and after completion of the work. 4. It is staff's intent to preclude the possible problem of another vendor, who doesn't have the background. and knowledge of equipment at the existing communications center, from bidding a low price and later determining that they cannot complete the work at the price they bid for the job. This would be a substantial problem given the timeline for project completion. 5. This vendor has done several communications center systems throughout Florida as well as in other parts of the country. No other vendor within a four -county area of this county has the level of experience as this company. Further, having a local company can only benefit the county since response time will be quick and accountability can be assured. 6. Several aspects of the total communications system will be ongoing at the same time (tower equipment and fiber optic electronics installation; if approved, the E911 Center renovation; installation of nine C-3 Maestro workstation at three different sites; installation of mobile radios into units; testing and timing of simulcast equipment; installation of hot backup communications equipment at Hobart Tower, and training of personnel on system manager and use of various parts of the radio equipment. This vendor has had considerable experience in administrating these types of major projects and having a number of vendors doing parts of the system would only complicate the process; and the schedule for migrating from the old system to the new system must be timely and transparent to the user so that public safety service is not interrupted in any way. Ericsson will bring additional personnel into the County from other areas to complete their responsibilities related to the contract, and Communications International will be the single point of contact for coordinating this substantial project. JULY 169 199625 BOOK 98 Farr,555