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2023-130AD
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2023-130AD
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Last modified
12/28/2023 10:32:16 AM
Creation date
12/28/2023 10:31:14 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
06/20/2023
Control Number
2023-130AD
Agenda Item Number
12.D.1.
Entity Name
Ameritas Life Insurance Corp.
Subject
Administrative Service Agreement for Group Insurance for Plan Year 2023/2024
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1) Retention of PHI. Upon termination of the Service Agreement for any reason, Business <br />Associate shall return or destroy all PHI that Business Associate or its agents or subcontractors <br />still maintain in any form and shall retain no copies of such PHI. If return or destruction is not <br />feasible, Business Associate shall continue to extend the legally required protections of this <br />BAA to such information, and limit further use of such PHI to those purposes that make the <br />return or destruction of such PHI infeasible. If Business Associate elects to destroy the PHI, <br />Business Associate shall certify in writing to Covered Entity that such PHI has been destroyed. <br />m) Electronic Health Record. In the event that Business Associate in connection with rendering <br />the services under the Service Agreement uses or maintains an Electronic Health Record of <br />PHI of or about an individual, the Business Associate will provide an electronic copy of such <br />PHI in accordance with 42 U.S.C. § 17935(e) as of its Compliance Date. Moreover, in the <br />event that Business Associate uses or maintains an Electronic Health Record of PHI of or about <br />an individual, then Business Associate shall make an accounting of disclosures of such PHI in <br />accordance with the requirements for accounting of disclosures made through an Electronic <br />Health Record in 42 U.S.C. 17935(c), as of its Compliance Date. <br />n) Business Associate will not make or cause to be made any communication about a product or <br />service that is prohibited by 42 U.S.C. § 17936(a) as of its Compliance Date. <br />o) Business Associate will not make or cause to be made any written fundraising communication <br />that is prohibited by 42 U.S.C. § 17936(b) as of its Compliance Date. <br />p) Pursuant to the Privacy Rule, made applicable to Business Associate by HITECH, Business <br />Associate shall adopt, implement, and follow privacy policies and procedures in the same <br />manner and to the same extent as if it were a Covered Entity. <br />q) Pursuant to the Security Rule, made applicable to Business Associate by HITECH, Business <br />Associate shall adopt, implement, and follow security policies and procedures in the same <br />manner and to the same extent as if it were a Covered Entity. <br />3) Obligations of Covered Entity. <br />a) Covered Entity shall be responsible for using appropriate safeguards to maintain and ensure <br />the confidentiality, privacy and security of PHI transmitted to Business Associate pursuant to <br />this BAA, in accordance with the Covered Entity and requirements of the Privacy Rule, until <br />such PHI is received by Business Associate. <br />b) Covered Entity shall notify Business Associate of any limitation(s) in its notice of privacy <br />practices of Covered Entity in accordance with 45 CFR § 164.520, to the extent that such <br />limitation may affect Business Associate's use or disclosure of PHI. <br />c) Covered Entity shall notify Business Associate of any changes in, or revocation of, permission <br />by Individual to use or disclose PHI, to the extent that such changes may affect Business <br />Associate's use or disclosure of PHI. <br />d) Covered Entity shall notify Business Associate of any restriction to the use or disclosure of <br />PHI that Covered Entity has agreed to in accordance with 45 CFR § 164.522, to the extent that <br />such restriction may affect Business Associate's use or disclosure of PHI. <br />
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