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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: October 17, 2023 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />Jennifer Hyde, Purchasing Manager <br />FROM: Shelby Ball, Purchasing Specialist <br />SUBJECT: Award of RFP 2024005 Comprehensive Utility Rate Study <br />BACKGROUND: <br />On behalf of the Utility Services Department, a Request for Proposals ("RFP") was issued for <br />qualified firms to perform and provide a comprehensive rate study to conduct a comprehensive <br />evaluation of the user rates, fees and charges associated with water, wastewater, and reuse water <br />services. <br />DISCUSSION: <br />A selection committee comprised of Howard Richards, Utilities Capital Projects Manager, Bryan <br />Beavers, Utilities Finance Manager, Lisa Patton, Utilities Customer Service Manager, and Sean <br />Lieske, Utilities Director, independently reviewed and scored the received proposals. The <br />committee then met to compile an initial ranking of firms. After the initial ranking, the committee <br />agreed to interview the top 2 ranked firms. After the interviews, the committee declared their <br />ranking as final, and recommended award to the top ranked consultant. <br />Firm <br />Total Base Lump Sum Fee <br />Annual Review of <br />Annual Review of <br />Proposal <br />Rates and Fees — <br />Rates and Fees — <br />Year 2 <br />Year 3 <br />1. Stantec Consulting <br />$122,175 <br />$33,400 <br />$34,400 <br />Services, Inc. <br />2. Raftelis Financial <br />$149,345 <br />$28,115 <br />$28,115 <br />Consultants, Inc. <br />3. Willdan Financial <br />$77,850 <br />$15,000 <br />$15,000 <br />Services <br />69 <br />