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Board of Commissioners SWDD Meeting Minutes - Final October 3, 2023 <br />Attachments: 08292023 SWDD Draft <br />A motion was made by Commissioner Flescher, seconded by Vice Chairman <br />Adams, to approve the Solid Waste Disposal District Minutes of August 29, <br />2023 as written. The motion carried by the following vote: <br />Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher, <br />Commissioner Loar, and Commissioner Moss <br />15.B.6. 23-0925 An Additional Update on Franchise Collection Procurement Process <br />Recommended Action: Solid Waste Disposal District staff recommends the Board approve the updated <br />scoring system to be utilized in the Solid Waste and Recycling Services Request <br />for Proposal solicitation package <br />Attachments: Staff Report <br />Solid Waste Disposal District Director Himanshu Mehta appeared before the <br />Board to provide an update on the status of the RFP (Request for Proposal) to <br />procure a new franchise agreement for solid waste collection in unincorporated <br />Indian River County. Director Mehta noted the RFP was in the draft stage, and <br />staff recommended updating the scoring system used to judge a potential hauler's <br />qualifications, references, and technical proposal. He explained that the decision <br />would likely come down to price, but staff wanted to do their due diligence to <br />choose a qualified provider. <br />County Attorney Bill DeBraal recommended taking a formal vote on the changes <br />in order to preserve the record. <br />Vice Chairman Adams sought clarification on the ability of vendors to pick and <br />choose the services to bid on in the RFP. Director Mehta explained there were <br />four options: subscription service with or without carted yard waste, and universal <br />service with or without carted yard waste. He explained that vendors could <br />decide to decline pricing certain services, as long as they did so in writing. <br />Ultimately, the selection committee would provide an analysis and <br />recommendation for the Board to review and approve. <br />A motion was made by Commissioner Flescher, seconded by Vice Chairman <br />Adams, to approve the recommended changes to the Request for Proposal. <br />The motion carried by the following vote: <br />Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher, <br />Commissioner Loar, and Commissioner Moss <br />Indian River County Florida Page 2 <br />