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DISTRICT <br />INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Honorable Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />THROUGH: David Johnson, Director of Emergency Services <br />FROM: Alicia Reyes, Staff Assistant IV <br />Department of Emergency Services <br />DATE: November 6, 2023 <br />SUBJECT: Approval of Advance Purchase for Fire Rescue Apparatuses <br />It is respectfully requested that the information contained herein be given formal consideration by <br />the District Board of Commissioners at the next scheduled meeting. <br />DESCRIPTIONS AND CONDITIONS: <br />Indian River County Fire Rescue budgeted for the purchase of two (2) Ambulance/Rescue Units <br />and three (3) Fire Pumpers/Engines in the Fiscal Year (FY) 2024/2025 Capital Improvement <br />Element (CIE). As all emergency vehicle manufacturers are experiencing extensive delays in <br />manufacturing due to continued shortages in materials and experiencing rising costs due to new <br />EPA mandates. With the current build time estimated at a minimum of 24 months for Ambulances <br />and 40 months for Pumper/Engines (with possible other unforeseen delays), any orders placed <br />today would put the delivery well into FY 2025/2026 and possibly into FY 2026/2027 or later. <br />The total cost of the two (2) Ambulance/Rescue Units programmed into the CIE for FY 2024/2025 <br />is $ 1,200,000. The cost of the three (3) Fire Pumpers/Engines programmed into the CIE for FY <br />2024/2025 is $ 2,612,520, for a total cost of $3,812,520. Although the funds would not be <br />expended until delivery, staff is requesting the Board's approval to allow a Purchase Order to be <br />issued prior to FY 2024/2025 to be able to pre -order the Fire Rescue Apparatuses. <br />FUNDING: <br />Funding for the five (5) Fire units will be derived from a combination of Emergency Services <br />District/Fire Services/Automotive account, number 11412022-066420, in the amount of <br />$3,212,520, and Optional Sales Tax/Fire Services/Automotive account, number 31521022- <br />066420, in the amount of $600,000, for a total cost of $3,812,520. This will be accomplished via <br />a budget amendment from Cash Forward. <br />Account Name <br />Account Number Amount <br />Optional Sales Tax/Fire Services/Automotive <br />31512022-066420 $600,000 <br />Emergency Services District/Fire Services/Automotive <br />11412022-066420 $3,212,520 <br />Total <br />$3,812,520 <br />RECOMMENDATION: <br />Staff recommends the Board authorize the Purchasing Division to issue a Purchase Order in the <br />amount of $3,812,520. <br />21 <br />