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8-F. INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: November 27, 2023 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of RFP 2023055 for Replacement of Playgrounds at Treasure Shores, Round Island Oceanside, and Golden Sands Beach Parks BACKGROUND: On behalf of the Parks Division, a Request for Proposals ("RFP") was issued for replacement of the existing playgrounds at Treasure Shores, Round Island Oceanside, and Golden Sands Beach Parks. The RFP requested proposed designs for each of the three parks, at a budget of $15o,000 each, and stated scoring would be primarily based on experience of the firm, and the overall design, uniqueness, and "wow" factor. The final phase of selection was to include a public vote to select the final design for each park. DISCUSSION: A selection committee comprised of Joe Tilton, Recreation Programs Director, Brad Dewson, Parks Superintendent, Gustavo Vergara, Assistant Parks and Recreation Director, and Dan Miehle, Parks Foreman, independently reviewed and scored the received proposals, based on the criteria established in the RFP, with the exception of price, which was submitted separately, and scored by the Purchasing Division. The price score for each proposal was provided at the start of the initial ranking meeting, and each committee member added the number to their scores for the other criteria, to establish a total point score for each proposal. Each committee member read their ranking of firms, and an initial ranking of firms was established. During the discussions that followed, committee members noted the submitted designs included fewer structures than they had hoped, and did not provide the desired "wow" factor. It was also noted that neither of the proposing firms utilized the full budget for each park. The committee decided to invite the top ranked proposer to discussions about the project. At the conclusion of the discussions, the top ranked proposer was asked to submit two updated designs per park. The public was invited to vote on the designs via a survey posted to the Recreation Division's Facebook page from October 17 through October 31, 2023. A total of 417 people voted. Beachland Elementary school students were also invited to vote, with the same playgrounds receiving the most votes in both polls. Images of the selected 72