|
RECORDS MANAGEMENT COMPLIANCE STATEMENT
<br />Fiscal Year 2022 - 2023
<br />Agency 10, C0620500
<br />'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency shall mean any state, county, district. or municipal officer, department. division,
<br />bureau, board, commission, or other separate unit of govemment created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
<br />with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
<br />efficient management of records '
<br />2Rule 1 B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
<br />the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
<br />Photographic or electronic copies. .. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
<br />disposed of, agencies shall identify and document the following t Records retention schedule number: 2. Item number, 3 Record series title, 4. inclusive dates of the
<br />records, 5. Volume in cubic feet for paper records, for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
<br />records were in electronic form: and 6. Disposition action (manner of disposition) and date."
<br />Please complete and return this compliance statement by December 31, 2023 (submit one copy only, please) to:
<br />Department of State
<br />Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com
<br />Tallahassee, FL 32399-0250
<br />34
<br />1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida
<br />Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic,
<br />c
<br />including email; microfilm; audio; video; etc.).
<br />O
<br />® Yes ❑ No (Unmarked responses will be recorded as not in compliance.)
<br />v
<br />2. This agency disposed of 1,610-f,6 cubic feet of records during the fiscal year indicated above.
<br />3. This agency disposed of records in electronic form during the fiscal year indicated above.
<br />ey
<br />U
<br />® Yes ❑ No (It is not necessary to indicate volume of electronic records disposed.)
<br />v
<br />4. ❑ Check here if you would like to be contacted for assistance. Indicate your questions/areas of concern on
<br />t!1
<br />the reverse side of this form.
<br />Q
<br />Agency Head Signature: Date:
<br />E
<br />UName
<br />of Agency Head (please print): ,;Iic a n ArInirrig
<br />Title of Agency Head (please print): Chairman
<br />OPlease
<br />indicate changes to Agency Information on the lines provided on the right.
<br />Current Information:
<br />E
<br />Please do not erase or cover information below. Indicate changes or additions on the lines below.
<br />= L
<br />O ,�
<br />Agency Name. Indian River County Board of County Commissioners
<br />v =
<br />Agency Head. Mr. Joseph H. Earman Susan Adams, Chairman
<br />Cl)V
<br />C
<br />Address: 1801 27th Street
<br />d
<br />Building A
<br />Q
<br />Vero Beach, Florida 32960-3365
<br />Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer
<br />(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
<br />O
<br />please designate an RMLO for your agency on the lines provided on the right.
<br />0
<br />Current Information:
<br />Please do not erase or cover information below. Indicate changes or additions on the lines below.
<br />O O
<br />4-
<br />RMLO: Ms. Kimberly Moirano
<br />1p
<br />V =
<br />Address: 1801 - 27th Street
<br />to O
<br />Building A
<br />J
<br />Vero Beach, FL 32960-3365
<br />Phone: (772) 226-1442 Ext.:
<br />Email: kmoirano@iircgov.com
<br />'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency shall mean any state, county, district. or municipal officer, department. division,
<br />bureau, board, commission, or other separate unit of govemment created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
<br />with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
<br />efficient management of records '
<br />2Rule 1 B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
<br />the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
<br />Photographic or electronic copies. .. Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
<br />disposed of, agencies shall identify and document the following t Records retention schedule number: 2. Item number, 3 Record series title, 4. inclusive dates of the
<br />records, 5. Volume in cubic feet for paper records, for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
<br />records were in electronic form: and 6. Disposition action (manner of disposition) and date."
<br />Please complete and return this compliance statement by December 31, 2023 (submit one copy only, please) to:
<br />Department of State
<br />Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com
<br />Tallahassee, FL 32399-0250
<br />34
<br />
|