Laserfiche WebLink
INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Sean A. Lieske, Acting Public Works Director <br />Kirstin Leiendecker, P.E., Assistant Public Works Director <br />FROM: Chuck Belcher, Facilities Manager <br />SUBJECT: Designation of Trane US, Inc. as Sole Source Provider for Service Contracts for <br />the Control Systems <br />DATE: November 15, 2023 <br />DESCRIPTION AND CONDITIONS <br />Indian River County Facilities has been utilizing Trane U.S. Inc., to replace the existing Johnson Control <br />Systems throughout the County utilizing the U.S. Communities Cooperative contracting system. The <br />County issued Purchase Orders to Trane to replace the antiquated Variable Air Vaults (VAV's) and <br />failed Johnson Control Systems in the Courthouse. Additionally, Trane has replaced failed control <br />systems in Buildings A & B, Sheriffs Administration Building, Property Appraiser, and several other <br />facilities, with Trane control systems. <br />The original control systems were thought to be compatible with Trane systems using an electronic <br />bridge system to covert the control systems to Trane control signals. This has caused issues with the <br />controlling of the VAV's to the point where the systems are not working as needed. Additionally, the <br />Trane Control Systems need annual maintenance that County staff is not able to provide. <br />FUNDING <br />Funding for services by Trane U.S. Inc., for annual maintenance is available in various accounts <br />Facilities Management Maintenance—Air Conditioning Accounts/00122019-034620. Funding forthe <br />replacement of VAV's, Chiller Units, and associated controls is available in funding accounts set aside <br />for replacement projects in the Capital Improvement Element (CIE). <br />RECOMMENDATION <br />Staff recommends the Board of County Commissioners declare Trane U.S. Inc., as the County's sole <br />source provider for annual service contracts forthe control systems. Staff also recommends the Board <br />authorize the Purchasing Manager to sign the annual service agreements, after they have been <br />reviewed and approved by the County Attorney as to form and legal sufficiency. Finally, staff also <br />recommends that the Board of County Commissioners authorize Purchasing to issue purchase orders <br />for the Trane US, Inc. service agreements. <br />39 <br />