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17-1 <br />40 <br />4b <br />reimbursement of all eligible expenditures incurred during each quarter for costs incurred in the <br />satisfactory performance of work hereunder in an amount not to exceed the total allocation shown <br />in Paragraph F.B. of this Agreement. <br />2, Expenditure Rep orts/Reimbursement Requests must be submitted to the Grantee on a <br />quarterly basis and are due within thirty (30) days after the end of each quarter. Progress reports <br />must be submitted to the Grantee on a semiannual basis according to the requirements set forth in <br />the Subgrantee's EM -PA base grant for the same fiscal period. A final Close-out Report is due <br />within forty-five (45) days after the termination of this Agreement. The Subgrantee shall not <br />receive reimbursement for final expenditures until the final EMPA progress report is received, <br />previous payments are audited and final approval has been made by the Grantee. <br />3. Any acquisitions that exceed $5,000 (each item) must have prior written approval from <br />the Florida Division of Emergency Management (DEM) Director's Office. <br />E. Fiscal and Program Accountability_ The Subgrantee must establish fiscal control of <br />subgrant funds and required matching expenditures as required in Federal Emergency <br />Management Agency (FEMA) regulations and OMB Circulars. The Subgrantee acknowledges <br />that it has full responsibility for fiscal and programmatic accountability for this subgrant. In tiie <br />event the Subgrantee is unable to produce records capable of being audited without <br />reconstruction by auditors, all funds paid under this Agreement by the Grantee to the Subgrantee <br />shall be disallowed and subject to repayment. The accounting system established and maintained <br />by the Subgrantee must have internal controls adequate to safeguard the assets of the Subgrantee, <br />check the accuracy and reliability of accounting data, promote operating efficiency and ensure <br />compliance with described management policies of this Agreement. <br />F. RecPrding ind Documentption of Receipt and Expenditures. Accounting procedures <br />must provide for an accurate and timely recording of receipt of funds by type of expenditures <br />made from such funds and of unexpended balances. Accounting procedures must be adequate to <br />ensure that expenditures charged to this subgrant are for allowable purposes and that <br />documentation is readily available to verify that such charges are accurate. Failure to create and <br />maintain said documentation may result in the disallowance and recoveryof funds. <br />G, Unexpended Funds. Unexpended funds which are reflected on the final Close-out <br />Report referred to hi Paragraph H.D. above will automatically revert to the Grantee, and the <br />Grantee reserves the right to unilaterally reobligate such funds. <br />H. Obllraation of Grani Funds. Subgrant funds shall not be obligated prior to the effective <br />date, or subsequent to the termination date, of the subgrant period Obligations <br />outstanding as of the termination date shall be liquidated within thirty (30) days. Such obligations <br />must be related to goods or services provided and utilized within the subg. ant period. <br />