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�` <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: December 7, 2023 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Budget Director <br />Jennifer Hyde, Purchasing Manager <br />PREPARED BY: Shelby Ball, Purchasing Specialist <br />SUBJECT: First Extension and Amendment to Agreement for Professional Roof Design, <br />Evaluation, and Construction Oversight Services (RFQ 2020031) <br />BACKGROUND: <br />The Board of County Commissioners awarded RFQ 2020031 to the REI Engineers, Inc., Jay Ammon <br />Architect, Inc., and A/R/C Associates, Inc. effective January 5, 2021 for continuing professional roof <br />design, evaluation, and construction oversight services. The Public Works Department has been <br />pleased with services rendered thus far and requested to execute the First Extension and <br />Amendment to the agreement. Staff initially contacted the firms on November 8, 2023 to request <br />execution of the First Extension and Amendment. Due to lengthy review timelines, the First <br />Extension and Amendment was not received by staff until December 6, 2023. All three firms have <br />agreed to renew with no change in rates. <br />FUNDING: <br />Funding for work orders under the agreements will vary, based on project and department. <br />Individual work orders over $35,000 will be brought before the Board for review and approval. Per <br />Section 105.01, Indian River County Code, the County Administrator may approve work orders for <br />Continuing Consulting Services up to $35,000. A quarterly list of work orders approved by the <br />Administrator will be presented to the Board as an informational item. The effective date of the <br />Extension and Amendment is January 5, 2024, to coincide with the expiration date of the original <br />agreement. <br />RECOMMENDATION: <br />Staff recommends the Board approve the first extension and amendment to the agreement with <br />REI Engineers, Inc., Jay Ammon Architect, Inc., and A/R/C Associates, Inc and authorize the <br />Chairman to execute it after the County Attorney has approved it as to form and legal sufficiency. <br />179 <br />