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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Parks, Recreation & Conservation Conservation Lands I CONSENT BCC Meeting February 20, 2024 Date: February 7, 2024 To: The Honorable Board of County Commissioners Through: John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator Beth Powell, Director of Parks, Recreation and Conservation From: Wendy Swindell, Conservation Lands Manager Subject: Project Closeout and Release of Retainage for Bid 2023021 — Replacement of Pontoon Boat Dock at the Environmental Learning Center BACKGROUND: On December 13, 2022, the Board approved the Fourth Modification to the Agreement with the Environmental Learning Center ("ELC") for the replacement of the Main Dock, including the rejection of bids received on July 15, 2022, as the prices exceeded the available funding. The fourth modification authorized the application for a Florida Inland Navigation District ("FIND") Waterway Assistance Program grant to make up the shortfall in funding for the project. New bids were solicited for the project, as the previous bids were only valid for 90 days. The County advertised Bid 2023021 on January 4, 2023. Indian River Docks, LLC submitted the lowest, responsive, responsible bid in the amount of $331,456.00. DESCRIPTION AND CONDITIONS: On September 26, 2023, the Board approved an agreement with Indian River Docks, LLC for the completion of the replacement of the pontoon boat dock in the amount of $321,456.00, with an additional $10,000.00 contingency, for a total contract price of $331,456.00. The ELC arranged for Coastal Tech — G.E.C, Inc. to provide construction administration services for this project. Coastal Tech inspected and approved the work completed according to the Agreement. The project has been completed and approved by the County Building Department. A change order to the agreement has been requested by the contractor to address the need for a safe transition between the reconstructed dock and the access road to the ELC. A concrete apron was permitted and constructed to provide a smooth walking transition. Additionally, the material for the top rail caps was augmented with additional material to provide increased structure and stability. The additional cost for the added concrete transition and materials for the rail caps was $6,600.00, bringing the total project cost to $328,056.00. The final cost of the project was less than the original budget by $3,400.00. 141